REG NASA NPR 9095 1-2008 Working Capital Fund Policies and Requirements.pdf

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1、NASA Procedural Requirement NPR 9095.1 Effective Date: September 30, 2008 Expiration Date: September30, 2013 _ Working Capital Fund Policies and Requirements _ Responsible Office: Office of the Chief Financial OfficerProvided by IHSNot for ResaleNo reproduction or networking permitted without licens

2、e from IHS-,-,-TABLE OF CONTENTS PREFACE P.1 Purpose P.2 Applicability P.3 Authority P.4 Applicable Documents P.5 Measurement/Verification P.6 Cancellation CHAPTER 1. NASA Working Capital Fund (WCF) Policies and Requirements 1.1 Overview 1.2 Agency Requirements 1.3 Roles and Responsibilities 1.4 Obj

3、ectives of the NASA WCF 1.5 Business Case Development for NASA WCF Candidates 1.6 Capitalization of the NASA WCF CHAPTER 2. WCF Financial Management 2.1 Overview 2.2 Agency Requirements 2.3 Roles and Responsibilities 2.4 Funds Managements 2.5 Stabilized Price and Rate Management 2.6 Cash Management

4、2.7 Revenue Recognition 2.8 Full Cost Management 2.9 Net Operating Results (NOR) 2.10 WCF Accounting 2.11 Financial Reporting CHAPTER 3. Customer Orders 3.1 Overview 3.2 Agency Requirements 3.3 Roles and Responsibilities 3.4 Annual Customer Orders 3.5 Accepting Customer Orders 3.6 Initiation of Cust

5、omer Order Work 3.7 Customer Orders 3.8 Modifying Customer Orders 3.9 Terminations of Customer Orders 3.10 Financial Information, Billing and Collection, and Closeout APPENDIX A. Definitions Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-APPENDIX B.

6、 Acronyms APPENDIX C. Business Case Development Instructions for NASA Working Capital Fund Candidates Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-PREFACE P.1. PURPOSE This NASA Procedural Requirements (NPR) document provides requirements for the

7、chartering, and financial management of NASA Working Capital Fund (WCF) business entities. This NPR also provides requirements for the development, acceptance, and execution of NASA WCF customer orders. P.2. APPLICABILITY This NPR is applicable to NASA Headquarters and NASA Centers, including Compon

8、ent Facilities and Technical and Service Support Centers. This language applies to JP, other contractors, grant recipients, or parties to agreements only to the extent specified or referenced in the appropriate contracts, grants, or agreements. P.3. AUTHORITY a. 31 U.S.C. 3512. “Executive Agency Acc

9、ounting and Other Financial Management Reports and Plans b. 31 U.S.C. 3515, “Financial Statements of Agencies” c. 42 U.S.C. 2459i. “Working Capital Fund” d. Office of Management and Budget (OMB) Circular No. A-11, Preparation, Submission, and Execution of the Budget e. OMB Circular No. A-127, Financ

10、ial Management Systems f. OMB Circular No. A-136, Financial Reporting Requirements g. Treasury Financial Manual, Supplement No. 2, U.S. Standard General Ledger (USSGL), Part 1, Fiscal Year 2008 Reporting T/L S2 08-03 h. Federal Accounting Standards Advisory Board (FASAB), Statement of Federal Financ

11、ial Accounting Standard (SFFAS) No. 4, “Managerial Cost Accounting” i. NASA Policy Directive (NPD) 9010.2, “Financial Management” P.4. APPLICABLE DOCUMENTS a. NASA Procedural Requirement (NPR) 9090.1, “Reimbursable Agreements” b. NPR 9410.1, “Planning, and Programming, Budgeting, and Execution” c. N

12、PR 9420.1, “Budget Formulation” Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-d. NPR 9470.1, “Budget Execution” e. NASA Continuous Monitoring Program P.5. MEASUREMENT/VERIFICATION Quality control reviews and analysis of financial and budgetary repo

13、rts and data submitted through the continuous monitoring program will be used to measure compliance with this NPR. P.6. CANCELLATION None. /S/ Terry Bowie NASA Deputy Chief Financial Officer DISTRIBUTION: NODISProvided by IHSNot for ResaleNo reproduction or networking permitted without license from

14、IHS-,-,-CHAPTER 1. NASA Working Capital Fund Policies and Requirements 1.1 Overview 1.1.1 The National Aeronautics and Space Administration (NASA) Working Capital Fund (WCF) was established to satisfy recurring agency-wide NASA requirements through use of a business like buyer and seller approach. I

15、n some instances, the ”customers” contract with NASA “provider” organizations that have expertise in the required good or service and operate under financial management principles. Unlike profit-oriented commercial businesses, the WCF financial goal is to break even. WCF selling prices established i

16、n the budget are stabilized or fixed during execution to protect customers from unforeseen fluctuations that could impact on their ability to execute the programs. 1.1.2 The basic tenet of the WCF structure is to create a customer-provider relationship between those requesting a good or service (cus

17、tomer) and the WCF business entity (provider). This relationship is designed to make WCF managers and decision-makers at all levels more concerned with the costs of goods and services. Prior to the establishment of a business entity under the NASA WCF, a charter, which sets forth the mission and res

18、ponsibilities of the business entity shall be prepared and submitted to the NASA Chief Financial Officer (CFO) for approval. 1.2 Agency Requirements 1.2.1 NASA WCF Mission. NASAs WCF Mission Statement is “to establish a revolving fund that promotes economy, efficiency, and accountability with fully

19、reimbursed rates by focusing on streamlining operations, extending resources, measuring performance, and improving customer satisfaction.” 1.2.2 Criteria For NASA Working Capital Fund Candidates. In order for a NASA agency-wide program or function to be considered for inclusion in the NASA WCF it mu

20、st meet all of the following conditions: a. It must possess the capability to produce one or more goods or services on a recurring and relatively predictable basis that are needed by NASA, other Federal Government entities, and/or non-Government customers. b. Operation of the program or function as

21、a NASA WCF business area will result in better quality goods/services and/or result in decreased costs to the Federal Government. c. The demand for the goods or services to be provided by the program or function must come from multiple customers within NASA and/or other Federal Government entities.

22、A WCF business entity shall not be dependent upon a single customer for its existence. (Customers may be a U.S. State, Territory, or possession or political subdivision thereof; other public or private agencies; or any person, firm, association, corporation, or educational institution.) d. The entit

23、y must have the capability to charge prices or rates that approximate the full costs of the provided goods and services. (Annual stabilized prices and rates may be higher or lower than the expected full costs in the execution year in order to recover losses or return gains incurred in Provided by IH

24、SNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-a prior year. Additionally, stabilized prices and rates may be increased to accumulate funds for capital i.e., investment purchases.) 1.2.3 Application and Selection of Business Entities. The NASA WCF consists of bus

25、iness entities that are chartered (i.e., approved by the NASA CFO) and that are managed by program/function managers located within NASA. To become a WCF business entity, the entity must apply for approval by preparing a business case as described in Appendix A of this Volume. A Headquarters office

26、or Center may propose a business function for inclusion in the NASA WCF by submitting a business case to the NASA CFO. Also, the NASA CFO may request that a business case be prepared for a specific business function by the cognizant functional office. Under either event, an application for designati

27、on as a NASA WCF business entity shall be prepared in the form of a complete business case as specified in Appendix A to this Volume. 1.2.4 Charters. The NASA business entities to be financed through the NASA WCF shall be chartered under the NASA WCF to achieve the objectives contained in Section 1.

28、6 of this Chapter. A proposed charter shall be submitted along with the business case by the Program/Function Manager through NASA Center Director or Center CFO for final approval by the NASA CFO. Before charter preparation, actions shall be taken to ensure that the proposed business entity meets th

29、e criteria listed in Section 1.2.2 of this Chapter. After charter approval, the chartered WCF business entity shall review it annually to assure it remains current. Changes, if needed, to maintain its currency shall be prepared and submitted to the NASA CFO for approval. 1.3 Roles and Responsibiliti

30、es 1.3.1 WCF Corporate Board. The responsibilities of the WCF Corporate Board are described here in the context of a single corporate board. However, the NASA CFO may elect to establish separate boards to oversee the operations of individual WCF business entities. In those cases, the individual boar

31、ds shall have the same responsibilities, although limited in scope to their respective business entity, as listed below. 1.3.1.1 Responsibilities. The mission of the NASA WCF Corporate Board is to work collaboratively to review and recommend WCF policies and procedures for consideration and acceptan

32、ce by the NASA CFO. The Board shall meet on a periodic basis, generally quarterly and perform the functions listed below: a. Comment upon proposed and current NASA WCF policies and their impact on NASA. b. Review business entities for inclusion or exclusion in the NASA WCF. c. Review and recommend c

33、hanges to a NASA WCF business entitys charter. d. Evaluate performance of individual business entities and the impact of that performance on the WCF cash balance, and on operating and capital investment goals. e. Establish sub-groups as needed to address issues and concerns of Board members or other

34、s not directly represented on the Board. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-f. Provide feedback on WCF rate adjustments and other relevant issues that arise through the year that impact the WCF or its customers. 1.3.1.2 Composition. The

35、NASA Deputy Chief Financial Officer (DCFO) shall select Board members and act as chair. The Board members shall consist of one representative or their designated alternate from the following organizations: a. NASA Agency OCFO, Director, Financial Management Division. b. NASA Agency Comptroller. c. N

36、ASA Centers CFOs total of three Centers represented. d. Customer Representation. e. Other representatives as deemed necessary by the NASA CFO. 1.3.2 The NASA CFO or Designee shall: a. Establish Agency policy on NASA WCF operations. b. Provide oversight on all financial management activities relative

37、 to the operations of the NASA WCF. c. Authorize or approve the NASA WCF charters of specific business entities to be included in the NASA WCF, as well as, the terms under which such business entities shall operate. d. Rescind the NASA WCF Charters of specific business entities that no longer meet N

38、ASA WCF criteria or that may be operated more efficiently under other financing. 1.3.3 The NASA Comptroller shall: a. Advise the NASA CFO on WCF budgetary issues. b. Review and approve operating and capital budgets and monitor execution of the budget and analyze the results thereof. c. Provide WCF o

39、perations oversight through budget execution reviews of reimbursements and outlays. 1.3.4 NASA Officials in Charge of Headquarters Offices and The Directors of NASA Centers or Their Designees Who Have Business Entities Financed Under The NASA WCF shall: a. As appropriate, recommend organizations or

40、functions under their control be transferred to the WCF. b. Assign responsibility and authority to designated officials for management and operation of NASA WCF business entities. c. Assure that NASA WCF business entities operate within approved funding limitations. Provided by IHSNot for ResaleNo r

41、eproduction or networking permitted without license from IHS-,-,-d. Recommend rescission of charters of existing NASA WCF business entities when they no longer meet NASA WCF criteria or that may be operated more efficiently under other financing. 1.3.5 The Management of a NASA WCF Business Entity sh

42、all: a. Comply with and recommend changes to this and other governing regulations. b. Develop business entity specific WCF implementation policies and procedures. c. Identify to higher management any impediments to achievement of the business entitys planned performance and cost goals. d. Identify a

43、nd justify to higher management those investments that will produce future improvements in effectiveness and efficiency. e. Initiate change, as needed, to the charter of the WCF business entity as well as annual charter renewals. f. Measure performance in quantitative and qualitative terms as deemed

44、 useful and as prescribed by the NASA CFO. g. Continually ensure that processes, procedures, policies, etc. will improve customer satisfaction through increased quality, decreased cost, quicker delivery, etc. h. Prepare a business case to support any proposal to add a new line of business to the ent

45、itys operations. 1.4 Objectives of the NASA WCF 1.4.1 The NASA WCF is designed to: a. Provide a more effective means for controlling the costs of goods and services produced or furnished by NASA WCF business entities, and a more effective means for financing, budgeting, and accounting for the costs

46、thereof. b. Create and recognize contractual relationships between NASA WCF business entities and those activities that budget for and order the end goods or services. c. Provide managers of NASA WCF business entities the financial authority and flexibility required to procure and effectively use ma

47、npower, materials, and other resources. d. Encourage more cross servicing within NASA and among the Federal departments and agencies, with the aim of obtaining more economical use of facilities. e. Facilitate budgeting for and reporting of the costs of end products. This will underline the cost cons

48、equences of choosing between alternatives. 1.4.2 Specific objectives include the following: Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-a. Furnish managers of NASA WCF business entities with modern management tools comparable to those utilized by efficient private enterprises engaged in similar types of activities. b. Improve cost estimating and cost control through comparison of estimates and actual costs. c. Obtain alert, forward-looking financial planning at N