ASTM E2306-2018 Standard Guide for Disposal of Personal Property Assets.pdf

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1、Designation: E2306 13E2306 18Standard PracticeGuide forDisposal of Personal Property Assets1This standard is issued under the fixed designation E2306; the number immediately following the designation indicates the year oforiginal adoption or, in the case of revision, the year of last revision. A num

2、ber in parentheses indicates the year of last reapproval. Asuperscript epsilon () indicates an editorial change since the last revision or reapproval.1. Scope1.1 This practice describes various personal property disposal methods including donation, sales, recycling, destruction, andabandonment.1.2 T

3、his practice recognizes that while some entities distinguish between excessand surpluspersonal property, this practicewill remain consistent with Terminology E2135 using those words as they are defined therein.1.3 Prior to disposing of any personal property, consideration should be given to reutiliz

4、ation/reuse within the owning entity.1.4 Disposal is the final step in the final phase of the management of personal property.1.5 As entities may incur unnecessary or additional costs associated with recordkeeping, taxes, storage, maintenance, etc,. ofpersonal property until final disposal actions a

5、re complete, selecting the most efficient and economical method of disposal is criticalto a successful disposal program.1.6 This practice does not include specific requirements for the classification or the disposal of scrap items or materials.1.7 This practice does not specifically address disposal

6、 requirements of governmental laws and regulations. However, thispractice enables an entity to align or integrate applicable governmental laws and regulations with its own requirements.1.7.1 When disposing of property owned by another entity, entities must adhere to contractual requirements of the o

7、wning entityas well as applicable statutory and regulatory guidelines, policies, and requirements specific to the owning entity.1.8 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibilityof the user of this standard to establish

8、 appropriate safety and health practices and determine the applicability of regulatorylimitations prior to use.2. Referenced Documents2.1 ASTM Standards:2E2135 Terminology for Property and Asset Management2.2 Other Documents:e-Stewards Standard for Responsible Recycling and Reuse of Electronic Equip

9、ment3ISO 14001 Environmental Management Standards4NIST 80088 Guidelines for Media Sanitization5R2 Standard Recycling Responsibly 6RoHS Directive Directive 2002/96/EC on the Restriction of the Use of Certain Hazardous Substances in Electrical andElectronic Equipment71 This practiceguide is under the

10、jurisdiction of ASTM Committee E53 on Asset Management and is the direct responsibility of Subcommittee E53.04 on Reutilizationand Disposal.Current edition approved March 1, 2013July 1, 2018. Published April 2013August 2018. Originally approved in 2003. Last previous edition approved in 20112013 asE

11、2306 11.E230613. DOI: 10.1520/E2306-13.10.1520/E230618.2 For referencedASTM standards, visit theASTM website, www.astm.org, or contactASTM Customer Service at serviceastm.org. For Annual Book of ASTM Standardsvolume information, refer to the standardsstandards Document Summary page on the ASTM websi

12、te.3 Available from e-Stewards, Basel Action Network, 206 First Avenue South, Suite 410, Seattle, WA 98104, http:/e-stewards.org.4 Available from International Organization for Standardization (ISO), 1, ch. de la Voie-Creuse, CP 56, CH-1211 Geneva 20,ISO Central Secretariat, BIBC II, Chemin deBlando

13、nnet 8, CP 401, 1214 Vernier, Geneva, Switzerland, http:/www.iso.org.5 Available from National Institute of Standards and Technology (NIST), 100 Bureau Dr., Stop 1070, Gaithersburg, MD 20899-1070, http:/www.nist.gov.6 Available from R2 Solutions, 2075 Yarmouth Ave., Boulder, CO 80301, http:/www.r2so

14、lutions.org.Sustainable Electronics Recycling International, P.O. Box 19611,Boulder, CO 80308, http:/www.sustainableelectronics.org.7 Available from Environment Directorate-General, European Commission, Directorate-General for Environment, B-1049 Brussels, http:/www.rohs-.Belgium,http:/ec.europa.eu/

15、environment/waste/rohs_eee/index_en.htm.This document is not an ASTM standard and is intended only to provide the user of an ASTM standard an indication of what changes have been made to the previous version. Becauseit may not be technically possible to adequately depict all changes accurately, ASTM

16、 recommends that users consult prior editions as appropriate. In all cases only the current versionof the standard as published by ASTM is to be considered the official document.Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States1WEEE Dir

17、ective Directive 2002/96/EC on Waste Electrical and Electronic Equipment83. Terminology3.1 DefinitionsFor definitions of additional terms, refer to Terminology E2135.3.2 Definitions of Terms Specific to This Standard:3.2.1 abandonment, nto give up all and any future claim to rights or interest in pe

18、rsonal property.3.2.2 destruction, nthe process of ruining the structure, organic existence, or physical condition of personal property renderingit unusable for its intended design or function.3.2.3 recycling, vprocessing property and materials (scrap/waste) into new materials or products to prevent

19、 waste ofpotentially useful materials.3.2.4 reutilization, ntransferring or reassigning personal property within an entity.4. Summary of Practice4.1 Entities will determine disposal methods in accordance with this practice using terminology cited in Terminology E2135.5. Significance and Use5.1 Conti

20、nuing emphasis by interested stakeholders demands that an entity dispose of surplus personal property in the mosteconomical and efficient manner possible.5.2 The selection of the disposal method may depend on regulatory, environmental, or safety concerns.5.3 Apersonal property disposal program shoul

21、d be conducted in a manner consistent with the entitys requirements, goals, andobjectives.6. Management of Surplus Personal Property6.1 Entities shall establish policies and implement accountability systems to manage the disposal of surplus personal property.6.2 Property management systems should be

22、 designed to identify underutilized equipment, rental/lease periods nearingexpiration, etc., to assist in determining what property may no longer be required by an entity.6.3 Surplus personal property capable of storing electronic data should be sanitized prior to disposal to eliminate the possiblel

23、oss of control of data characterized by negative societal, safety, or security impact. NIST 80088 describes practices to clean harddrives and other storage devices in order to protect sensitive data and maximize reuse potential by using the least destructivesanitization procedures wherever appropria

24、te. The physical removal of hard drives or other data storage components prior todisposal should usually be considered as a last resort. Follow your entities sanitization processes, policies, and procedures.6.4 The disposal of surplus personal property may involve the following methods: donation, re

25、cycling, sale, destruction,abandonment or any other appropriate method authorized by the property owner.6.5 Entities should assure that they have sufficient rights to dispose of property prior to initiating disposal actions.7. Donation of Surplus Personal Property7.1 Entities should establish donati

26、on programs that comply with applicable entity processes, policies, and procedures. Donationprograms should enable donation of surplus property directly to eligible entities with the least amount of administrative effort/costs.Care must be used to ensure donations stand up to public scrutiny.7.2 The

27、 donation of surplus property to non-profits or similar entities can meet disposal needs and bring goodwill to the donatingentity.7.3 Governmental entities must determine eligibility in accordance with the applicable federal statutes and regulations. EachU.S. state and territory has a StateAgency fo

28、r Surplus Property (SASP). These agencies were established to receive federal surpluspersonal property and to donate it to public agencies and certain non-profit, tax-exempt agencies. The General ServicesAdministration (GSA) has the responsibility of administering this program and has issued regulat

29、ions for its implementation.8. Recycling Surplus Personal Property8.1 Recycling should be considered prior to declaring property as having disposal or sale value for material content only.8.2 Consider the recycling of salvage and scrap materials after destruction.8 Available from Environment Directo

30、rate-General, European Commission, Directorate-General for Environment, B-1049 Brussels, http:/free.weee- http:/ec.europa.eu/environment/waste/weee/index_en.htm.E2306 1828.3 Recycling may be a cost effective, environmentally friendly way to dispose of surplus personal property. An effectiverecycling

31、 program decreases material entering the waste stream and is sometimes required by statute or law.8.4 Recyclers should be certified to comply with ISO 14001. Recycling certifications for electronic equipment disposal includethe R2 Standard, the e-Stewards Standard, WEEE Directive, or RoHS Directive,

32、 or a combination thereof.9. Sale of Surplus Property9.1 Property determined to be no longer needed by the owning entity may be considered for sale.9.2 Entities should determine the most economical method to sell surplus property.9.2.1 Sales should be planned and conducted in a manner that will maxi

33、mize benefits and minimize risk to the entity.9.2.2 When planning and conducting sales, entities should consider property characteristics, location, anticipated market,duration of the sale and anticipated proceeds versus anticipated cost to conduct the sale.9.2.3 Entities should consider other metho

34、ds of disposal whenever anticipated cost of sale exceeds anticipated proceeds of thesale.9.3 Records must be updated to reflect the sale and that the property is no longer available.9.4 Entities should ensure all necessary documentation such as Certificates of Origin, maintenance records, vehicle ti

35、tles, etc.,for the proper transfer of ownership to the successful buyer are available. Documents such as vehicle titles, bills of sale, etc., shouldbe authenticated by an authorized official of the selling entity (when required) and copies maintained as appropriate for audit trailpurposes.9.5 Entiti

36、es offering items considered sensitive or that may have other societal, safety or security implications should ensure allnecessary precautions are completed or in place prior to the sale.9.6 Consider the sale of salvage and scrap materials after destruction.10. Destruction or Abandonment of Surplus

37、Personal Property10.1 Surplus personal property that has not been otherwise disposed of should be considered for destruction or abandonment.10.2 Destruction or abandonment of personal property must be fully documented and provide an audit trail.10.3 In establishing justifications for destruction or

38、abandonment actions, entities should conclude that property be destroyedor abandoned for safety reasons or by law or a contractual arrangement and cannot be disposed of via another disposal method.10.4 Destruction or abandonment must be performed in a manner that minimizes environmental impact. The

39、destruction orabandonment of contaminated or hazardous materials must be compliant with applicable governmental laws or regulations.11. Summary11.1 This practice promotes the importance of selecting the best method for the disposal of surplus personal property.11.2 The central objective of this prac

40、tice is to ensure the most efficient, timely, and economical process for disposal of personalproperty is selected.12. Keywords12.1 abandonment; destruction; disposal; donation; reutilization; sale; surplusASTM International takes no position respecting the validity of any patent rights asserted in c

41、onnection with any item mentionedin this standard. Users of this standard are expressly advised that determination of the validity of any such patent rights, and the riskof infringement of such rights, are entirely their own responsibility.This standard is subject to revision at any time by the resp

42、onsible technical committee and must be reviewed every five years andif not revised, either reapproved or withdrawn.Your comments are invited either for revision of this standard or for additional standardsand should be addressed to ASTM International Headquarters. Your comments will receive careful

43、 consideration at a meeting of theresponsible technical committee, which you may attend. If you feel that your comments have not received a fair hearing you shouldmake your views known to the ASTM Committee on Standards, at the address shown below.This standard is copyrighted by ASTM International,

44、100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959,United States. Individual reprints (single or multiple copies) of this standard may be obtained by contacting ASTM at the aboveaddress or at 610-832-9585 (phone), 610-832-9555 (fax), or serviceastm.org (e-mail); or through the ASTM

45、 website(www.astm.org). Permission rights to photocopy the standard may also be secured from the Copyright Clearance Center, 222Rosewood Drive, Danvers, MA 01923, Tel: (978) 646-2600; http:/ Scope1.1 This guide describes various personal property asset disposal methods including donation, sales, rec

46、ycling, destruction, andabandonment.E2306 1831.2 This guide recognizes that while some entities distinguish between excessand surpluspersonal property assets, this guidewill remain consistent with Terminology E2135 using those words as they are defined therein.1.3 Prior to disposing of any personal

47、property assets, consideration should be given to reutilization/reuse within the owningentity.1.4 Disposal is the final step in the final phase of the life cycle management of personal property assets.1.5 As entities may incur unnecessary or additional costs associated with recordkeeping, taxes, sto

48、rage, maintenance, etc,. ofpersonal property assets until final disposal actions are complete, selecting the most efficient and economical method of disposalis critical to a successful disposal program.1.6 This guide does not include specific requirements for the classification or the disposal of sc

49、rap items or materials.1.7 This guide does not specifically address disposal requirements of governmental laws and regulations. However, this guideenables an entity to align or integrate applicable governmental laws and regulations with its own requirements.1.7.1 When disposing of assets owned by another entity, entities must adhere to contractual requirements of the owning entityas well as applicable statutory and regulatory guidelines, policies, and requirements specific to the own