Automated Cotton Reporting System.ppt

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1、Automated Cotton Reporting System,LSA Training Washington, DC July 24 26, 2007,July 2007,New LSA Training,2,RECENT CHANGES,Field 97 Five digit transmission number. Additional Upfront Edits Date/Time Stamp of File Loan Transfer Process CMA/LSA transmission monitor Maximum storage credit caps implemen

2、ted Producer Collection Invoice contains compression charges.,July 2007,New LSA Training,3,RECENT CHANGES,CCC-734 Policy for Processing ACRS Transmission; check status of CCC-734 Auto release of rejected receipts (sign up requested) Overall tape processing significantly improved allows for released

3、receipts to be sent to the provider faster Timely Error Resolution (15-day deadline),July 2007,New LSA Training,4,Password Requirements,NITC Password COPS access Can use to FTP ACRS files ACRS FTP Password, if not using NITC password PKWARE SecureZip Password,July 2007,New LSA Training,5,Password Re

4、quirements,NITC and ACRS Passwords - expire after 30 calendar days can be reset by the user in COPS revoked after 36 calendar days suspended after 90 calendar days put on the delete list after 120 calendar days deleted after 180 calendar days.,July 2007,New LSA Training,6,Password Change Instruction

5、s,Using FTP:,July 2007,New LSA Training,7,Password Change Instructions,Using Telnet:,July 2007,New LSA Training,8,Password Requirements,SecureZip Passwords - reset anytime by the user Create a file that contains the new Secure ZIP Pass Phrase. The file should contain one record 250 bytes long. The P

6、ass Phrase can contain a single word, several words, a phrase, special characters, numbers. be any length up to 250 characters. contain fewer than 250 characters, if it contains fewer than 250 characters, it must be left justified, right filled with spaces.,July 2007,New LSA Training,9,Password Requ

7、irements,SecureZip Passwords - ZIP and Encrypt the file that contains the new Secure ZIP Password using your old Secure ZIP Password. This will be your Password Change File. FTP your Password Change File to the following dataset name at NITC: MFO900.CMSPPDT.AC.CMAnnnnn.IZPSWORD (+1) Note: nnnnn=Your

8、 CMA/LSA Number,July 2007,New LSA Training,10,NITC Password Requirements,Contact Jan DeLancey to obtain NITC user ID and initial password at:816-926-2638 or janet.delanceykcc.usda.gov oraccess COPS at www.fsa.usda.gov/cotton and enter as guest user. For password problems, contact the FSA Security Of

9、fice at 816-926-6537.,July 2007,New LSA Training,11,FTP Connection,July 2007,New LSA Training,12,FTP Connection,July 2007,New LSA Training,13,Electronic ACRS Input File,Create GET FILE archive filename: ACRSDATA Transmit production filename: ACRS Upload Record name options:MFO900.CMSPPDT.AC.CMAnnnnn

10、.IZBLEDTL(+1)MFO900.CMSPPDT.AC.CMAnnnnn.IZBLEDTL.G0001V00MFO900.CMSPPDT.AC.CMAnnnnn.IZNADDR(+1)MFO900.CMSPPDT.AC.CMAnnnnn.IZIRSTRL(+1) AWP Lock-In Trailer name options:MFO900.CMSPPDT.AC.CMAnnnnn.IZAWPLOK(+1)MFO900.CMSPPDT.AC.CMAnnnnn.IZAWPLOK.G0001V00,July 2007,New LSA Training,14,Technical Support,

11、July 2007,New LSA Training,15,Electronic ACRS Output File,REPORT TITLE ACRS Rejected Bale Report ACRS Error Report ACRS Transmission Report *Approved Warehouse List *Warehouse Tariff Rates (Storage Credit Caps) *Base Loan Rates,Replace “xxx” with: FAILED ERRPT XMTRPT,Retrieve the following productio

12、n reports using the data set format: MF0900.CMSPPDT.AC.CMAnnnnn.OZxxx(+0),*This information is now available on the COPS Warehouse function.,July 2007,New LSA Training,16,ACRS Record Descriptor,File is a 450-byte record. Data Requirements are in the 21-CN table, pages 4-7 through 4-8. Fields 1-97 ar

13、e regularly used. Alpha fields are left justified. (Enter spaces, not nulls,for blank alpha fields.) For corrections, complete all money fields, except Net Correction Amount 78, with the accurate amount that should have initially been reported.,July 2007,New LSA Training,17,ACRS Record Descriptor,Nu

14、meric field characteristics: right justified leading zeros decimal points are not recorded zeros for blank entries (except on transmission number, field to be filled with spaces),July 2007,New LSA Training,18,ACRS Record Descriptor,Numeric field characteristics: entries are rounded using only one nu

15、mber out: 123448 rounds to 1234, not 1235. if designated as a “signed” field, replace the final number with the appropriate alpha character: +0 = A - I for 1 - 9 J - R for negative 1 9 -0 = ,July 2007,New LSA Training,19,ACRS TRANSACTIONS,July 2007,New LSA Training,20,ACRS Front-End Edits (cause rej

16、ected bales),File and field format: not a duplicate transmission or batch number alpha fields are alpha; numeric fields are numeric EWR validations: CCC is the holder on EWR for loans CCC is not the holder on EWR for LDPs Office indicator is for a CMA/LSA, not COF (BJ26) NO duplicate gin code/tag or

17、 warehouse code/receipt in COPS,July 2007,New LSA Training,21,ACRS Front-End Edits (cause rejected bales),Valid crop year Valid bale weight (only bales with net weight below 325 pounds are rejected) Positive AWP Bale Value, loan principal and LDP amount No certificate redemptions or LDPs when AWP is

18、 above NALR. Correct transaction sequence No duplicate transactions,July 2007,New LSA Training,22,ADDITIONAL UPFRONT EDITS,BJ13 bale in pending loan transfer BJ14 forfeiture prior maturity date BJ15 storage stop date prior to advance date BJ16 - termination transaction code mismatched BJ17 bale is a

19、 terminated transfer BJ25 COPS has not received classing from AMS BJ26 bale already downloaded B313 loan advance date prior to ewr holder date B318 loan deficiency/advance date does not match prior transaction,July 2007,New LSA Training,23,ACRS Front-End Reports,Following the front-end edit process,

20、 ACRS generates the following reports: Transmit Report which provides: number of records processed authorization code (date/time stamp) amount of wire transfer Failed Report which lists all rejected bales, if any.,July 2007,New LSA Training,24,ACRS Batch Edit Process,The ACRS batch cycle runs once d

21、aily:Monday through Friday, at 8 p.m. CT. Bales which have passed the front-end edits are validated primarily for calculation accuracy. ACRS generates an Error Report listing all bales with errors that must be corrected and the corresponding error code and description.,July 2007,New LSA Training,25,

22、FIELD REQUIREMENTS: 6 Transmission Number,Effective June 22, 2007, enter spaces in this field. Field 97 should be utilized.,July 2007,New LSA Training,26,FIELD REQUIREMENTS: 9 Batch Sequence Number,Batch numbering begins with 0001 for each transaction (i.e., A0001, C0001) for new crop year activity.

23、 Prior crop year redemptions after June 1 continue using the numbering sequence established for that crop year(i.e., C00322 for CY05 submitted August 2006). Duplicate batch numbers for the same transaction (A0003 sent twice) are rejected, except on corrections.,July 2007,New LSA Training,27,FIELD RE

24、QUIREMENTS: 9 Batch Sequence Number,Batches shall contain data for one crop year and one commodity type only. Multiple loans can be submitted in the same batch. Multiple batches can be sent in the same transmission.,July 2007,New LSA Training,28,Batches - Areas of Concern,The only transaction combin

25、ations that can be submitted daily without encountering accounting problems or reprocessing are the “A/N and A/C” types. All others combinations such as A/T, A/XA, XA/XA, etc., have to be submitted one day apart. For example, the A on one day, the T on the next day; the XA on one day and the 2nd XA

26、on the next day OR contact PSCAO to advise them so arrangements can be made to process combination transactions other than “A/N or A/C” types.,July 2007,New LSA Training,29,FIELD REQUIREMENTS: 12 Loan/LDP Number,Loan/LDP numbering begins with 00001 at the start of each new crop year. Numbers continu

27、e sequentially through May 31. Numbers cannot be changed. If an entire batch of advances or LDPs are found in error through the upfront process, then the bales must be submitted with a new tape number and new loan number. Loans are made up of only one commodity type (ELS or Upland).,July 2007,New LS

28、A Training,30,FIELD REQUIREMENTS: 20 Net Bale Weight,Price support loans are made on net bale weights of 325 to 600 pounds. If a bale weighs more than 600 pounds, enter the correct net bale weight, but calculate loan principal based on the maximum allowable weight of 600 pounds. Bales submitted with

29、 a net bale weight less than 325 will be rejected during the front-end edits.,July 2007,New LSA Training,31,FIELD REQUIREMENTS: 22 - 28, 95 Classing Fields,Classing is not included on the bale detail record for any transactions. Fill all classing fields with zeros. ACRS will reject loan/ldp requests

30、 when COPS does not have classing from AMS for a bale. (BJ25) If classing used by LSA does not match classing in COPS, bale will pass upfront edits but receive a calculation error on the ACRS error report. (B402),July 2007,New LSA Training,32,FIELD REQUIREMENTS: 29 Module Number,Module number on the

31、 bale detail record must match that entered on the associated AWP Lock-in Trailer (21-CN, paragraph 248) transmitted before the LDP request. The LDP shall be calculated based on the AWP in effect on the trailer date. Production evidence of 1 to 20 bales must be submitted for all locked-in modules. O

32、therwise, modules are subject to liquidated damages.,July 2007,New LSA Training,33,FIELD REQUIREMENTS: 32 Document Received/Gin Date,For module lock in or ginned cotton LDPs, enter the date of producer request. For gin-direct cotton LDPs , enter the date cotton was ginned. For loss of BI LDPs, enter

33、 the date BI was lost For loans, LSAs shall enter the latter of:- date documents received from producer- date CCC was made holder of EWR.,July 2007,New LSA Training,34,FIELD REQUIREMENTS: 33 Redemption/Forfeiture Date,Enter the date of redemption for following transactions: “C” “N” “T” “ I” Enter th

34、e date of the original redemption for “U” transactions.,July 2007,New LSA Training,35,FIELD REQUIREMENTS: 33 Redemption/Forfeiture Date,Forfeitures must occur on the last day of the loan maturity month must enter month end date transmission may be sent to ACRS on Friday or Monday when month-end fall

35、s on a weekend Do not send forfeitures prior to the maturity date - reject in the front end edits (BJ14),July 2007,New LSA Training,36,FIELD REQUIREMENTS: 34 Storage Stop Date,Non-transferred bale date of the redemption. Unqualified bale date recorded on the redemption. Other than the redemption or

36、unqualified zeroes.,July 2007,New LSA Training,37,FIELD REQUIREMENTS: 34 Storage Stop Date,Transferred bale and the 75 calendar day storage indicator is:“Y”, then enter the lesser of:- EWR issue date at the receiving warehouse plus 74 days, minus 2-days fixed transit period- redemption date minus 2-

37、day fixed transitperiod “N”, then enter the redemption date minus 2-day fixed transit period Terminated transfer, enter date provided by PSD.,July 2007,New LSA Training,38,FIELD REQUIREMENTS: 40 Adjusted Loan Rate,Warehouse Base Loan Rate +/- color, grade, staple & leaf +/- other +/- uniformity +/-

38、strength +/- micronaire = Adjusted Loan Rate(field entry),.5235 + .0400 - .0390 .0000 - .0110 + 0025 .5160 516,Upland Cotton Calculation:,July 2007,New LSA Training,39,FIELD REQUIREMENTS: 40 Adjusted Loan Rate,color, grade & staple +/- leaf +/- micronaire +/- strength = Adjusted Loan Rate(field entr

39、y),.7905 - .0450 - .0980 - .0750 .5725 572E,ELS Cotton Calculation:,July 2007,New LSA Training,40,FIELD REQUIREMENTS: 41 Loan Principal,Net Bale Weight x Adjust Loan Rate 40 = Loan Principal(field entry),500 x .5160 258.00 2580,Entry is used for loan advances and redemptions.,July 2007,New LSA Train

40、ing,41,FIELD REQUIREMENTS: 56 Principal + Interest,Calculating P+I with One Loan Interest Rate:,July 2007,New LSA Training,42,FIELD REQUIREMENTS: 56 Principal + Interest,Calculating P+I with Two Loan Interest Rates:,July 2007,New LSA Training,43,FIELD REQUIREMENTS: 56 Principal + Interest,Calculatin

41、g P+I with Two Loan Interest Rates:,July 2007,New LSA Training,44,FIELD REQUIREMENTS: 59 AWP Bale Value,AWP Bale Value for “C and N” transactions =announced AWP (adjusted world price) +/- premiums & discounts +/- location differential (base loan rate - NALR) - allowable CCA (coarse count adjustment)

42、 57x Net Bale Weight 20 = AWP Bale Value(field entry),.5065 - .0075 - .0035 - .0000 .4955 x 500 247.75 2477E,July 2007,New LSA Training,45,FIELD REQUIREMENTS: 59 AWP Bale Value,AWP Bale Value for “D” transactions =NALR (National Average Loan Rate)- announced AWP- allowable CCA 57x Net Bale Weight 20

43、= AWP Bale Value(field entry),.5200 - .5065 - .0000 .0135 x 500 6.75 0067E,Note: If the loan rate is lower (field 75), the loan rate should be entered in this field.,July 2007,New LSA Training,46,FIELD REQUIREMENTS: Storage, Interest & Principal Forgiven,P+I + loan storage charges = Acquisition Valu

44、e - AWP Bale Value 59 = Preliminary Forgiven,Forgiven amounts occur on Upland cotton only.Calculate Preliminary forgiven, the maximum amount that can be entered in the 3 forgiven fields.,261.24 + 13.73 274.97 - 247.75 27.22,July 2007,New LSA Training,47,FIELD REQUIREMENTS: Storage, Interest & Princi

45、pal Forgiven,Preliminary forgiven is applied in the following order as the unused balance allows. 1st - Storage Forgiven 2nd - Interest Forgiven 3rd - Principal ForgivenA combination of low AWP and low-grade cotton could result in a negative repayment, not to exceed the amount of accrued storage dur

46、ing the loan period.,July 2007,New LSA Training,48,FIELD REQUIREMENTS: 60 Storage Forgiven,Preliminary forgiven or = storage charges enter the full storage charges.,July 2007,New LSA Training,49,FIELD REQUIREMENTS: Calculating Storage Charges,July 2007,New LSA Training,50,FIELD REQUIREMENTS: Calcula

47、ting Storage Charges,July 2007,New LSA Training,51,FIELD REQUIREMENTS: 61 Other Forgiven,Other charges include: R/O charges compression chargesCompression charges are not currently accepted as a forgiven expense.,July 2007,New LSA Training,52,FIELD REQUIREMENTS: 62 Interest Forgiven,Preliminary Forg

48、iven - Storage Forgiven - Other Charges Forgiven = Balance of preliminary forgiven to be used for all or part of Interest then Principal,27.22 - 13.73 - 0.0 13.49,July 2007,New LSA Training,53,FIELD REQUIREMENTS: 65 Principal Forgiven,Preliminary Forgiven - Storage Forgiven - Other Charges Forgiven

49、= Previous Balance - Interest Forgiven = Balance of preliminary forgiven to be used for all or part of Principal,27.22 - 13.73 - 0.0 13.49 - 3.24 10.25,July 2007,New LSA Training,54,FIELD REQUIREMENTS: 69 Net Market Gain,“D” TransactionsEnter the LDP 75 = 19.10 (field entry) 0191,“C and N” TransactionsLoan Principal 41 258.00 - AWP Bale Value 59 - 247.75 - Denied Benefits 67 - 0.00 = Net Market Gain 10.25(field entry) 0102E If result is zero or negative, enter zeros.,