SANS 11799-2005 Information and documentation - Document storage requirements for archive and library materials《信息及文献 档案和图书馆资料的文件储藏要求》.pdf

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1、 Collection of SANS standards in electronic format (PDF) 1. Copyright This standard is available to staff members of companies that have subscribed to the complete collection of SANS standards in accordance with a formal copyright agreement. This document may reside on a CENTRAL FILE SERVER or INTRA

2、NET SYSTEM only. Unless specific permission has been granted, this document MAY NOT be sent or given to staff members from other companies or organizations. Doing so would constitute a VIOLATION of SABS copyright rules. 2. Indemnity The South African Bureau of Standards accepts no liability for any

3、damage whatsoever than may result from the use of this material or the information contain therein, irrespective of the cause and quantum thereof. ICS 01.140.20 ISBN 0-626-16347-1 SANS 11799:2005 Edition 1 ISO 11799:2003 Edition 1SOUTH AFRICAN NATIONAL STANDARD Information and documentation Document

4、 storage requirements for archive and library materials This national standard is the identical implementation of ISO 11799:2003 and is adopted with the permission of the International Organization for Standardization. Published by Standards South Africa 1 dr lategan road groenkloof private bag x191

5、 pretoria 0001 tel: 012 428 7911 fax: 012 344 1568 international code +27 12 www.stansa.co.za Standards South Africa This standard may only be used and printed by approved subscription and freemailing clients of the SABS.SANS 11799:2005 Edition 1 ISO 11799:2003 Edition 1 Table of changes Change No.

6、Date Scope Abstract Specifies the characteristics of general-purpose repositories used for the long-term storage of archive and library materials. It covers the sitting and construction of the building and the installation and equipment to be used. Keywords air conditioning, archive documents, archi

7、ves, buildings, definition, definitions, document storage, documentations, documents, electrical installations, equipment, filing, information, libraries, libraries (buildings), long-time storage, microfilm, paper, photographic materials, protection devices, records, safeguarding, specification (app

8、roval), storage, structural systems, thermal comfort, specifications. National foreword This South African standard was approved by National Committee StanSA TC 46, Information and documentation, in accordance with procedures of Standards South Africa, in compliance with annex 3 of the WTO/TBT agree

9、ment. This standard may only be used and printed by approved subscription and freemailing clients of the SABS. Reference number ISO 11799:2003(E) ISO 2003INTERNATIONAL STANDARD ISO 11799 First edition 2003-09-15 Information and documentation Document storage requirements for archive and library mate

10、rials Information et documentation Prescriptions pour le stockage des documents darchives et de bibliothques This standard may only be used and printed by approved subscription and freemailing clients of the SABS.ISO 11799:2003(E) PDF disclaimer This PDF file may contain embedded typefaces. In accor

11、dance with Adobes licensing policy, this file may be printed or viewed but shall not be edited unless the typefaces which are embedded are licensed to and installed on the computer performing the editing. In downloading this file, parties accept therein the responsibility of not infringing Adobes li

12、censing policy. The ISO Central Secretariat accepts no liability in this area. Adobe is a trademark of Adobe Systems Incorporated. Details of the software products used to create this PDF file can be found in the General Info relative to the file; the PDF-creation parameters were optimized for print

13、ing. Every care has been taken to ensure that the file is suitable for use by ISO member bodies. In the unlikely event that a problem relating to it is found, please inform the Central Secretariat at the address given below. ISO 2003 All rights reserved. Unless otherwise specified, no part of this p

14、ublication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying and microfilm, without permission in writing from either ISO at the address below or ISOs member body in the country of the requester. ISO copyright office Case postale 56 CH-1211 G

15、eneva 20 Tel. + 41 22 749 01 11 Fax + 41 22 749 09 47 E-mail copyrightiso.org Web www.iso.org Published in Switzerland ii ISO 2003 All rights reservedThis standard may only be used and printed by approved subscription and freemailing clients of the SABS.ISO 11799:2003(E) ISO 2003 All rights reserved

16、 iiiContents Page Foreword iv Introduction v 1 Scope 1 2 Normative references . 1 3 Terms and definitions. 2 4 Site of the building 2 5 Construction of the building 2 6 Installation and equipment. 3 7 Use 8 8 Disaster-control plan 9 9 Exhibitions. 9 Annex A (informative) Maximum limits tolerance for

17、 air pollutants 10 Annex B (informative) Recommended climatic conditions for the long-term storage of archive and library materials . 11 Annex C (informative) Disaster preparedness. 13 Bibliography . 14 This standard may only be used and printed by approved subscription and freemailing clients of th

18、e SABS.ISO 11799:2003(E) iv ISO 2003 All rights reservedForeword ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing International Standards is normally carried out through ISO technical committees

19、. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the Intern

20、ational Electrotechnical Commission (IEC) on all matters of electrotechnical standardization. International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2. The main task of technical committees is to prepare International Standards. Draft International Sta

21、ndards adopted by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote. Attention is drawn to the possibility that some of the elements of this document may be the subj

22、ect of patent rights. ISO shall not be held responsible for identifying any or all such patent rights. ISO 11799 was prepared by Technical Committee ISO/TC 46, Information and documentation. This standard may only be used and printed by approved subscription and freemailing clients of the SABS.ISO 1

23、1799:2003(E) ISO 2003 All rights reserved vIntroduction Archives and libraries are institutions established by society in order to collect, preserve and make available documents intended for consultation, by viewing directly or via a screen, or, in the case of sound recordings, by ear. Archive and l

24、ibrary collections normally contain material in a wide variety of formats. These are mainly paper- based books, manuscripts, files, records, maps and graphic collections, but may also include vellum, parchment, papyrus, film, photographic materials, audiovisual material, magnetic and optical media,

25、and machine-readable formats. All these materials ideally require specific storage conditions. Documents for current use may require different storage conditions from those requiring long-term or indefinite preservation. This International Standard applies to the long-term storage of archive and lib

26、rary materials, but takes into account that, as the materials are stored to allow current use as well, some compromise with the ideal conditions for long-term storage may be unavoidable. Depending on the climate and economic situation of a country, it may be difficult to create and maintain ideal co

27、nditions for the long-term storage of archive and library materials. Figures and quantities given in this International Standard are intended for general international guidance. This International Standard presents some facts and general rules which should be considered when a building for the purpo

28、se of archival storage is newly constructed, when an old building originally designed for another use is converted, or when a building already in use for this purpose is renovated. This standard may only be used and printed by approved subscription and freemailing clients of the SABS. This standard

29、may only be used and printed by approved subscription and freemailing clients of the SABS.INTERNATIONAL STANDARD ISO 11799:2003(E) ISO 2003 All rights reserved 1Information and documentation Document storage requirements for archive and library materials 1 Scope This International Standard specifies

30、 the characteristics of general-purpose repositories used for the long-term storage of archive and library materials. It covers the sitting and construction of the building and the installation and equipment to be used. It applies to all archive and library materials held in general-purpose reposito

31、ries, where mixed media may be stored together. It does not preclude the establishment of separate areas or compartments within individual repositories, where the environment can be controlled to create conditions suiting the needs of specific archive materials. It does not cover special requirement

32、s for the long-term storage of not or not fully paper-based documents such as parchment or vellum, photographic documents or machine-readable documents. It also does not cover repository management procedures. In a number of fields, national or local building regulations may cover in detail such mat

33、ters as construction, safety and security for public buildings and buildings in which valuable objects are stored (fire precautions, emergency exits, security against earthquakes, theft, burglary, terrorist acts, etc.), as well as services and equipment in professional use. This International Standa

34、rd therefore avoids detailed rules and regulations in these fields, except when recommending what may be additions to these requirements. 2 Normative references The following referenced documents are indispensable for the application of this document. For dated references, only the edition cited app

35、lies. For undated references, the latest edition of the referenced document (including any amendments) applies. ISO 9706:1994, Information and documentation Paper for documents Requirements for permanence ISO 12606:1997, Cinematography Care and preservation of magnetic audio recordings for motion pi

36、ctures and television ISO 18902, Imaging materials Processed photographic films, plates and papers Filing enclosures and storage containers ISO 18911, Imaging materials Processed safety photographic films Storage practices ISO 18918:2000, Imaging materials Processed photographic plates Storage pract

37、ices ISO 18920:2000, Imaging materials Processed photographic reflection prints Storage practices ISO 18923:2000, Imaging materials Polyester base magnetic tape Storage practices ISO 18925, Imaging materials Optical disc media Storage practices This standard may only be used and printed by approved

38、subscription and freemailing clients of the SABS.ISO 11799:2003(E) 2 ISO 2003 All rights reserved3 Terms and definitions For the purposes of this document, the following terms and definitions apply. 3.1 archive and library materials all types of documents kept in archives and libraries, mainly books

39、, manuscripts, files, records, maps, graphic collections and other documents consisting of paper, but also parchment, papyrus, films, photographic materials, audiovisual recordings, magnetic and optical media, as well as bindings and protective material 3.2 document recorded information or material

40、object which can be treated as a unit in a documentation process 3.3 long-term storage storage, for a period of undefined length, of material kept for permanent retention 3.4 repository building or room designed or arranged and used specifically and exclusively for long-term storage of archive and l

41、ibrary materials 4 Site of the building The site for an archive and/or library repository building should not be liable to subsidence or flooding, especially at risk from earthquakes, tidal waves or landslides, at risk from fire or explosions in adjacent sites, near a place or a building which attra

42、cts rodents, insects and other pests, near a plant or installation emitting harmful gases, smoke, dust, etc., in an especially polluted area, nor near a strategic installation which could be a target in an armed conflict. If these requirements cannot be met, special provision shall be made in the co

43、nstruction of the building to defend against these threats. In order to minimize the harmful effects of exposure to sunlight, careful attention should be paid to orientation, landscaping and the sites microclimate. 5 Construction of the building 5.1 Self-containment and security The repository shall

44、 be secured against theft, burglary, vandalism and terrorism. Precautions should be taken against arson. The repository shall be either a purpose-built detached building or a self-contained unit within a building. There shall be only one entrance for visitors. Precautions shall be taken against any

45、other entrances being used by unauthorized people. This standard may only be used and printed by approved subscription and freemailing clients of the SABS.ISO 11799:2003(E) ISO 2003 All rights reserved 3NOTE 1 For more information on precautions against arson, see reference 1 in the Bibliography. Em

46、ergency exits shall be constructed in such a way that they can easily be opened from the inside and that they cannot be opened from the outside. NOTE 2 National regulations regarding exits may apply. In the interests of security and climatic inertia, and also in order to protect archive and library

47、materials from exposure to harmful light, the storage areas should have no windows. If there are windows, they shall be fitted in such a way as to exclude direct daylight (see also 6.5). 5.2 Climatic inertia The repository should be designed to provide an accurate and stable internal environment, wi

48、th minimum dependence on mechanical systems. This can be partially achieved by constructing the external walls, roof and floor of the building from materials that, as far as possible, insulate the interior from external climatic changes. Walls, floors and ceilings inside the repository should be mad

49、e of materials that have a high thermal capacity. In areas of the world where the relative humidity does not exceed the recommended values for prolonged periods of time, building materials with a high hygroscopic capacity are also recommended (see 6.7). NOTE 1 For example, brick is a material with both high thermal and high hygroscopic capacity. NOTE 2 For more information on climatic inertia, see reference 2 in the Bibliography. 5.3 Inner structure and load For reasons of fire safety and effic