ISO 16175-3-2010 Information and documentation - Principles and functional requirements for records in electronic office environments - Part 3 Guidelines and fu.pdf
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1、 Reference number ISO 16175-3:2010(E) ISO 2010INTERNATIONAL STANDARD ISO 16175-3 First edition 2010-12-01 Information and documentation Principles and functional requirements for records in electronic office environments Part 3: Guidelines and functional requirements for records in business systems
2、Information et documentation Principes et exigences fonctionnelles pour les enregistrements dans les environnements lectroniques de bureau Partie 3: Lignes directrices et exigences fonctionnelles pour les enregistrements dans les systmes dentreprise ISO 16175-3:2010(E) PDF disclaimer This PDF file m
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4、ponsibility of not infringing Adobes licensing policy. The ISO Central Secretariat accepts no liability in this area. Adobe is a trademark of Adobe Systems Incorporated. Details of the software products used to create this PDF file can be found in the General Info relative to the file; the PDF-creat
5、ion parameters were optimized for printing. Every care has been taken to ensure that the file is suitable for use by ISO member bodies. In the unlikely event that a problem relating to it is found, please inform the Central Secretariat at the address given below. COPYRIGHT PROTECTED DOCUMENT ISO 201
6、0 All rights reserved. Unless otherwise specified, no part of this publication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying and microfilm, without permission in writing from either ISO at the address below or ISOs member body in the coun
7、try of the requester. ISO copyright office Case postale 56 CH-1211 Geneva 20 Tel. + 41 22 749 01 11 Fax + 41 22 749 09 47 E-mail copyrightiso.org Web www.iso.org Published in Switzerland ii ISO 2010 All rights reservedISO 16175-3:2010(E) ISO 2010 All rights reserved iiiForeword ISO (the Internationa
8、l Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing International Standards is normally carried out through ISO technical committees. Each member body interested in a subject for which a technical committee has been es
9、tablished has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardi
10、zation. The main task of technical committees is to prepare International Standards. Draft International Standards adopted by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies cast
11、ing a vote. ISO 16175-3 was prepared by the International Council on Archives (as International Council on Archives and the Australasian Digital Recordkeeping Initiative Principles and Functional Requirements for Records in Electronic Office Environments Module 1: Overview and Statement of Principle
12、s) and was adopted, under a special “fast-track procedure”, by Technical Committee ISO/TC 46, Information and documentation, Subcommittee SC 11, Archives/records management, in parallel with its approval by the ISO member bodies. ISO 16175 consists of the following parts, under the general title Inf
13、ormation and documentation Principles and functional requirements for records in electronic office environments: Part 1: Overview and statement of principles Part 2: Guidelines and functional requirements for records in electronic office environments Part 3: Guidelines and functional requirements fo
14、r records in business systems ISO 16175-3:2010(E) iv ISO 2010 All rights reservedBlank page International Council on Archives Principles and functional requirements for records in digital office environments Module 3 Guidelines and functional requirements for records in business systems ISO 16175-3:
15、2010(E) ISO 2010 All rights reserved v Published by the International Council on Archives. This module was developed by the National Archives of Australia and Queensland State Archives in conjunction with a joint project team formed by members of the International Council on Archives and the Austral
16、asian Digital Recordkeeping Initiative. International Council on Archives 2008 ISBN: 978-2-918004-02-8 Reproduction by translation or reprinting of the whole or of parts for non-commercial purposes is allowed on condition that due acknowledgement is made. This publication should be cited as: Interna
17、tional Council on Archives, Principles and Functional Requirements for Records in Digital Office Environments Module 3: Guidelines and Functional Requirements for Records in Business Systems, 2008, published at www.ica.org. ISO 16175-3:2010(E) vi ISO 2010 All rights reservedInternational Council on
18、Archives Records in Business Systems CONTENTS 1 INTRODUCTION 1 1.1 Scope and purpose 1 1.2 Audience 2 1.3 Related standards 3 1.4 Terminology 3 1.5 Structure 4 2 GUIDELINES 5 2.1 Why is it important to have evidence of business processes and activities? 5 2.2 The business systems landscape and recor
19、ds 6 2.3 Determining needs for evidence of events, transactions and decisions in business systems 7 2.3.1 Analyse the work process 7 2.3.2 Identify requirements for evidence of the business 8 2.3.3 Identify the content and its associated management information that record this evidence 9 2.3.4 Ident
20、ify linkages and dependencies 15 2.3.5 Devise strategies to address core records processes based on an options assessment 16 2.3.6 Risk and options assessment 20 2.3.7 Implementation 21 2.4 Using the functional requirements 23 2.4.1 Key outcomes 24 2.4.2 Developing a software design specification fo
21、r a business system with records management functionality 25 2.4.3 Reviewing, assessing and auditing existing business systems 26 2.4.4 Undertaking the review process 27 2.5 Entity relationship models 29 2.5.1 Record categories and the records classification scheme 29 2.5.2 Aggregations of digital r
22、ecords 30 2.5.3 Digital records 31 2.5.4 Extracts 31 2.5.5 Components 31 3 FUNCTIONAL REQUIREMENTS 32 3.1 Creating records in context 34 3.1.1 Creating a fixed record 35 3.1.2 Record metadata 38 3.1.3 Managing of aggregations of digital records 39 3.1.4 Records classification 40 ISO 16175-3:2010(E)
23、ISO 2010 All rights reserved viiInternational Council on Archives Records in Business Systems 3.2 Managing and maintaining records 40 3.2.1 Metadata configuration 42 3.2.2 Record reassignment, reclassification, duplication and extraction 43 3.2.3 Reporting on records 44 3.2.4 Online security process
24、es 44 3.3 Supporting import, export and interoperability 47 3.3.1 Import 48 3.3.2 Export 48 3.4 Retaining and disposing of records as required 49 3.4.1 Compliance with disposition authorisation regimes 50 3.4.2 Disposition application 52 3.4.3 Review 54 3.4.4 Destruction 55 3.4.5 Disposition metadat
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