MSFC NASA MPR 9730 1 REV D-2009 TRAVEL CARD OPERATING PROCEDURES《交通卡操作规程》.pdf

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1、CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE MPR 9730.1 REVISION D EFFECTIVE DATE: January 30, 2009 EXPIRATION DATE: January 30, 2014 MARSHALL PROCEDURAL REQUIREMENTS RS01 TRAVEL CARD OPERATING PROCEDURES Provid

2、ed by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Revision: D Date: January 30, 2009 Page 2 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.

3、htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOCUMENT HISTORY LOG Status (Baseline/ Revision/ Canceled) Document Revision Effective Date Description Baseline 12/16/2003 Establishes MSFC procedure on the issue and use of the Government travel card. Revision A 9/10/2004 Changes per HQ Rules

4、Review Action. Changed font, changed MPG to MPR. Revision B 6/7/2005 Changes per the MSFC Transformation Review. Changed url references throughout the document. Revision C 3/13/2008 Revised 2. Applicability statement to reflect transition of MAF from GOCO to GOGO. Revision D 1/30/2009 Revision to re

5、flect changes related to contractual agreement with new Travel Card vendor. Minor editorial changes. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Revision: D Date: J

6、anuary 30, 2009 Page 3 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE PREFACE P.1 PURPOSE This Marshall Procedural Requirements (MPR) is a reference tool for obtaining, utilizing, and maintaining a Government

7、 travel card. Specific instructions are included for appropriate use of the travel card. P.2 APPLICABILITY a. This MPR applies to the personnel, programs, projects, and activities at Marshall Space Flight Center (MSFC) and MSFCs Michoud Assembly Facility (MAF), including contractors and resident age

8、ncies to the extent specified in their respective contracts or agreements. (“Contractors,” for purposes of this paragraph, include contractors, grantees, Cooperative Agreement recipients, Space Act Agreement partners, or other agreement parties.) b. This MPR applies to all MSFC and MSFCs MAF employe

9、es who travel on official Government business. P.3 AUTHORITY a. Public Law 105-264, October 19, 1998 b. 41 CFR Part 300, Subtitle F, “Federal Travel Regulation System” c. 41 CFR Part 301-51, “Paying Travel Expenses” d. Agreement Between the Agency/Organization Employee and the Bank Card Company P.4

10、APPLICABLE DOCUMENTS NPR 1441.1, “NASA Records Retention Schedules” P.5 REFERENCES a. Public Law 105-264, October 19, 1998 b. 41 CFR Part 301-51, “Paying Travel Expenses” c. 5 CFR Part 2635.101(b)(12), “Basic Obligation of Public Service” d. General Services Administration (GSA) Cardholder Travel Ca

11、rd Program Training: Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Revision: D Date: January 30, 2009 Page 4 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa

12、.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE http:/www.gsa.gov/Portal/gsa/ep/contentView.do?bodyOnly=true&contentId=18174&contentType=GSA_BASIC e. GSA Per Diem Tables http:/www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&contentID=17943. P.6 CANCEL

13、LATION MPR 9730.1C dated March 13, 2008. Original signed David A. King Director Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Revision: D Date: January 30, 2009 Page

14、5 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOCUMENT CONTENT 1. DEFINITIONS 1.1 ATM Automated Teller Machine. 1.2 Bank Card Company Bank issuing the Government travel card in accordance with the Centers

15、General Services Administration (GSA) contract. 1.3 Billing Statement Statement issued by the Bank Card Company to the Government employee each month showing charges to the Government travel card for the current billing period. 1.4 Cardholder MSFC employee who is issued a Government travel card. 1.5

16、 Center/Agency Program Coordinator (C/APC) MSFC employee responsible for managing the Centers travel card program. 1.6 Delinquency and Collection charges and late fee Described in the agreement between Agency/organization employee and the Bank Card Company. 1.7 Employee Supervisor Official superviso

17、r of employee. 1.8 Government travel card Credit card issued to federal employees for their use while in a travel status conducting official Government business. 1.9 M&IE Meals and Incidental Expenses. 1.10 Past-Due Bank Card Company travel card payment that has not been received within 45 calendar

18、days from the closing date on the statement of account in which the charge first appeared. 1.11 Per Diem “Per Day” allowable maximums determined for lodging and M&IE expenses at various locations. Per Diem Tables can be accessed from the GSA Web site at http:/www.gsa.gov/Portal/gsa/ep/home.do?tabId=

19、0. 1.12 PIN Personal Identification Number, for use in obtaining ATM cash advances. 1.13 Return Check Fee Charge by the Bank Card Company for any payment that is returned for any reason. 1.14 TDY Temporary Duty. Provided by IHSNot for ResaleNo reproduction or networking permitted without license fro

20、m IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Revision: D Date: January 30, 2009 Page 6 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 1.15 TMC Travel Management

21、Center, i.e., the “travel agency” for MSFC, makes travel reservations and purchases transportation tickets for the Government traveler, uses the travelers Government travel card for the transportation ticket purchase. 2. RESPONSIBILITIES 2.1 Agency 2.1.1 The Agency shall reimburse the employee withi

22、n 30 days of submitting a proper travel claim to the Marshall Financial Travel Office. 2.1.2 The Agency shall notify the employee within seven days of any error that would prevent payment of the claim within 30 days. The agency is subject to payment of interest to the employee if the employee is not

23、 reimbursed within 30 days. 2.2 Cardholder/Employee 2.2.1 Employees shall contact the Center Agency Program Coordinator (C/APC), an employee of the Marshall Financial Travel Office, for any special assistance concerning use of the Government travel card. 2.2.2 Cardholders shall adhere to the agreeme

24、nt with the Bank Card Company and this MPR. The travel card is for use on official Government travel and cannot be used by anyone other than the cardholder. 2.2.3 Cardholders shall submit a proper travel voucher within 5 business days of completion of travel or every 30 days while on extended travel

25、. 2.2.3.1 Failure to initiate the process within 30 days shall result in loss of the right to dispute. 2.2.4 Cardholders shall follow the Bank Card Company dispute process for charges that are incorrect. All charges made to the travel card, regardless of source, as well as bank card fees/interest, e

26、tc., are the responsibility of the cardholder. 2.2.5 Reimbursement for M&IE shall not exceed the allowable rate for the geographic locality where the TDY is performed, as published in the GSA Per Diem Tables. 2.3 C/APC The C/APC shall: a. Provide information to new cardholders. b. Conduct periodic e

27、mployee training. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Revision: D Date: January 30, 2009 Page 7 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa.go

28、v/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE c. Issue MSFC activity notices. d. Monitor the Bank Card Company activity reports. e. Notify the Office of Human Capital (OHC) of travel card misuse. A letter of warning is sent to the travel cardholder when his/her bill

29、is past due. When there is evidence of any improper use of the card, a copy of the letter of warning is sent to OHC for review. 2.4 Supervisors Supervisors shall determine an employees need to perform TDY travel that requires employee application for the travel card. Supervisors have authority to ta

30、ke disciplinary action when there is evidence of misuse of the travel card. 2.5 Center Employee Relations Specialist The Center Employee Relations Specialist of OHC shall work with the supervisor and C/APC when there is misuse of the travel card. 3. PROCEDURE 3.1 Purpose of the Card The travel card

31、provides Government travelers with the means of paying for some official travel expenses without using personal funds. The use of the travel card and ATM cash advances eliminates the need for Government-issued travel advances or transportation tickets. This saves the Government money. The travel car

32、d is imprinted with the notice “for official Government travel only.” 3.2 Purchase Limit There is not a single purchase limit. However, the card limit is $25,000, which is the maximum balance that can be charged on the travel card. 3.3 ATM Cash Advances The Bank Card Company shall issue each cardhol

33、der a PIN for use at an ATM. ATM withdrawals are not authorized for one-day TDY travel. For all other TDY trips, travelers are authorized to withdraw up to $50 for each day of official TDY. Daily limits are set by the ATM, and are usually $300 per day and/or $300 per week. Cash advances can be obtai

34、ned after travel orders have been approved but no sooner than 3 workdays prior to departure, and no later than the last day of travel. Transaction fees for use of ATM are claimed on the travel voucher. 3.4 Requesting the Card 3.4.1 MSFC employees who are scheduled for official travel on Government b

35、usiness shall apply for a travel card by completing the Bank Card Company Application Form or the online application. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Re

36、vision: D Date: January 30, 2009 Page 8 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 3.4.2 The application shall be returned to the C/APC for approval. The form may not be faxed directly to the bank. By sig

37、ning the card, employees agree that they have read the card agreement and agree to be bound by the terms of the agreement. 3.4.3 The application shall have the concurrence of the employees supervisor. 3.5 Activating the Card Instructions for activating the Government travel card are provided on the

38、card when a new card is issued. 3.6 Authorized Purchases The travel card shall be used for the purchase of airline tickets, rental car (if authorized), lodging, meals and other travel-related expenses while on official Government travel, reference Public Law 105-264. The cash advance obtained with t

39、he Government travel card can be used for M&IE, as described in the TDY Travel Guide at http:/cfoweb.msfc.nasa.gov/Travel/TDY_TRAVEL_GUIDE.doc. Exemptions are described in paragraph 3.10 below. 3.7 Unauthorized Purchases Any purchase made with the Government travel card while the employee is not on

40、official Government travel is unauthorized. Additionally, while on official Government travel, the travel card cannot be used to pay conference fees, purchase personal items at retail stores, or for any other purchase not stated in paragraph 3.6 above. 3.8 Payment of Travel Card Charges Payment is d

41、ue by the “due date” specified on the billing statement from the Bank Card Company. It is the employees responsibility to submit a proper travel claim for reimbursement of travel expenses. Lack of reimbursement does not release the employee of their responsibility to pay the Bank Card Company. (See

42、the cardholder agreement.) Public Law 5 CFR 2635.101(b)(12) requires that employees shall satisfy in good faith their obligations as citizens, including all just financial obligations. 3.9 Late Payments 3.9.1 Payment not received by the Bank Card Company 61 days after the closing date on the stateme

43、nt in which the charge first appeared, shall result in suspension of the travel card. 3.9.2 Payment not received by the Bank Card Company 126 days after the closing date on the statement where the charge first appeared, shall result in cancellation of the travel card. 3.9.3 Cancellation shall also r

44、esult if the travel card has been suspended twice in a 12-month period, for non-payment of undisputed principal amounts that are past due again. 3.10 Exemptions Use of the travel card is not required for the following expenses: taxi, laundry, dry cleaning, parking, local transportation systems, tips

45、, phone calls, and meals where the use of the travel card is impractical, e.g., group meals or where the card is not accepted. Use of the card is not required by new appointees, individuals traveling on invitational travel, or Provided by IHSNot for ResaleNo reproduction or networking permitted with

46、out license from IHS-,-,-Marshall Procedural Requirements RS01 Travel Card Operating Procedures MPR 9730.1 Revision: D Date: January 30, 2009 Page 9 of 9 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE employees wh

47、o have an application pending for the travel card. The head of an agency, or his/her designee, has the authority to grant exemptions from the mandatory use of the travel card. All exemptions shall be reported to the GSA Administrator, stating the reason for the exemption. 3.11 Misuse of the Card Mis

48、use includes, but is not limited to, use of the Government travel card while not on official travel, or for purchases that are not travel-related, and is subject to disciplinary action. Obtaining ATM advances in excess of the amount authorized, or while not on travel, and/or allowing another individual to use the employees Government travel card is misuse. 3.12 Consequences of Travel Card Misuse Use of a travel card by anyone other than the designated cardholder is prohibited. Agencies have authority to take disciplinary action if employees misuse the travel card, f