DIN EN ISO 11442-2006 Technical product documentation - Document management (ISO 11442 2006) English version of DIN EN ISO 11442 2006-06《技术产品文件 文献管理》.pdf

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1、 DEUTSCHE NORMJune 2006DIN EN ISO 11442 ICS 01.110 Supersedes DIN ISO 11442-1:1994-06, DIN ISO 11442-2:1994-06, DIN ISO 11442-3:1994-06 and DIN ISO 11442-4:1994-06 Technical product documentation Document management (ISO 11442:2006) English version of DIN EN ISO 11442:2006-06 Technische Produktdokum

2、entation Dokumentenmanagement (ISO 11442:2006) Englische Fassung DIN EN ISO 11442:2006-06 Document comprises 16 pages No part of this standard may be reproduced without prior permission of DIN Deutsches Institut fr Normung e. V., Berlin. Beuth Verlag GmbH, 10772 Berlin, Germany, has the exclusive ri

3、ght of sale for German Standards (DIN-Normen). English price group 11 www.din.de www.beuth.de !,o4l“11.06 9761773DIN EN ISO 11442:2006-06 2 National foreword This standard has been published in accordance with a decision taken by CMC to adopt, without alteration, International Standard ISO 11442 as

4、a European Standard. The responsible German body involved in its preparation was the Normenausschuss Technische Grundlagen (Fundamentals in Technology Standards Committee), Technical Committee NA 152-06-01 AA Dokumenta-tionswesen. The DIN Standard corresponding to the International Standard referred

5、 to in clause 2 of the EN is as follows: ISO 16016 DIN ISO 16016 Attention is drawn to the possibility that some of the elements of this document may be the subject of patent rights. CEN and/or CENELEC shall not be held responsible for identifying any or all such patent rights. Amendments This stand

6、ard differs from DIN ISO 11442-1:1994-06, DIN ISO 11442-2:1994-06, DIN ISO 11442-3:1994-06 and DIN ISO 11442-4:1994-06 as follows: a) The standards have been combined into one standard. Previous editions DIN ISO 11442-1: 1994-06 DIN ISO 11442-2: 1994-06 DIN ISO 11442-3: 1994-06 DIN ISO 11442-4: 1994

7、-06 National Annex NA (informative) Bibliography DIN ISO 16016:2002-05, Technical product documentation Protection notices for restricting the use of documents and products EUROPEAN STANDARD NORME EUROPENNE EUROPISCHE NORM EN ISO 11442 March 2006 ICS 01.110; 35.240.10 Supersedes EN ISO 11442-1:1996,

8、 EN ISO 11442-2:1996, EN ISO 11442-3:1996, EN ISO 11442-4:1996 English Version Technical product documentation - Document management (ISO 11442:2006) Documentation technique de produits - Gestion de documents (ISO 11442:2006) Technische Produktdokumentation - Dokumentenmanagement (ISO 11442:2006) Th

9、is European Standard was approved by CEN on 6 February 2006. CEN members are bound to comply with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this European Standard the status of a national standard without any alteration. Up-to-date lists and bibliographical refer

10、ences concerning such national standards may be obtained on application to the Central Secretariat or to any CEN member. This European Standard exists in three official versions (English, French, German). A version in any other language made by translation under the responsibility of a CEN member in

11、to its own language and notified to the Central Secretariat has the same status as the official versions. CEN members are the national standards bodies of Austria, Belgium, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania

12、, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland and United Kingdom. EUROPEAN COMMITTEE FOR STANDARDIZATION COMIT EUROPEN DE NORMALISATION EUROPISCHES KOMITEE FR NORMUNG Management Centre: rue de Stassart, 36 B-1050 Brussels 2006 CEN

13、 All rights of exploitation in any form and by any means reserved worldwide for CEN national Members. Ref. No. EN ISO 11442:2006: EEN ISO 11442:2006 (E) 2 Foreword This document (EN ISO 11442:2006) has been prepared by Technical Committee ISO/TC 10 “Technical drawings, product definition and related

14、 documentation“ in collaboration with CMC. This European Standard shall be given the status of a national standard, either by publication of an identical text or by endorsement, at the latest by September 2006, and conflicting national standards shall be withdrawn at the latest by September 2006. Th

15、is document supersedes EN ISO 11442-1:1996, EN ISO 11442-2:1996, EN ISO 11442-3:1996 and EN ISO 11442-4:1996. According to the CEN/CENELEC Internal Regulations, the national standards organizations of the following countries are bound to implement this European Standard: Austria, Belgium, Cyprus, Cz

16、ech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland and United Kingdom. Endorsement notice The text of ISO 11442:2006 h

17、as been approved by CEN as EN ISO 11442:2006 without any modifications. EN ISO 11442:2006 (E) 3 Contents Page Foreword .2 1 Scope4 2 Normative references4 3 Terms and definitions .4 4 Original and reproduced documents 6 4.1 General .6 4.2 Original document.6 4.3 Signature document6 4.4 Viewing copy6

18、 4.5 Archive master.7 4.6 Document replica, replica fidelity7 5 Phases in the design documentation work 7 5.1 General .7 5.2 Management of technical product documents.8 5.3 Creation phase.8 5.4 Approval phase8 5.5 Release phase9 5.6 Storage/active phase.9 5.7 Revision phase 9 5.8 Archiving phase.9 6

19、 Document life-cycle status.10 7 Rules for revision 11 8 Protection of information12 8.1 General .12 8.2 Authorization .12 8.3 Protection notices .12 Annex A (informative) Typical rules for document revision.13 Bibliography14 EN ISO 11442:2006 (E) 4 1 Scope This International Standard specifies basi

20、c rules for the management of technical documents. 2 Normative references The following referenced documents are indispensable for the application of this document. For dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including

21、any amendments) applies. ISO 10209-1, Technical product documentation Vocabulary Part 1: Terms relating to technical drawings: general and types of drawings ISO 16016, Technical product documentation Protection notices for restricting the use of documents and products 3 Terms and definitions For the

22、 purposes of this document, the terms and definitions given in ISO 10209-1 and the following apply. 3.1 analysis part of the product development process where a specification of requirements is prepared 3.2 approval phase stage in which the document content is formally checked and approved 3.3 archi

23、ve master document replica for long-term storage in a trusted encoding format 3.4 archiving phase stage in which product documents are removed from the storage of active documents to an historic archive 3.5 authorization of a user privileges that give access to designated activities 3.6 basic design

24、 part of the product development process where one or more design proposals are evaluated and the basic documentation for design is prepared EN ISO 11442:2006 (E) 5 3.7 conceptual design part of the product development process which includes the preparation of design specifications and design propos

25、als for a product 3.8 creation phase stage in which the design documentation work is carried out 3.9 detailed design part of the product development process which includes the preparation of the final product definition 3.10 document fixed and structured amount of information that can be managed and

26、 interchanged as a unit between users and systems IEC 82045-1:2001 3.11 document replica true or close-to-true copy of an original document 3.12 document issue identified version of a document 3.13 document status step or stage in the life-cycle of a document issue 3.14 original document document on

27、to which the technical description or definition of a product is recorded and which forms the base for future changes 3.15 release, verb making an approved document available for its intended purpose 3.16 release phase stage in which a document is released 3.17 replica fidelity level of ability of a

28、 document replica to promote the information of the original document 3.18 revision notice document part or separate document recording all the revisions made on a product document 3.19 revision phase stage in which changes to product documents are made EN ISO 11442:2006 (E) 6 3.20 specification of

29、requirements compilation of market, authority (e.g. laws, regulations, directives) and company related requirements 3.21 storage/active phase stage in which the active product documents are stored 3.22 signature document copy of the original document with the addition of approval required by custome

30、r or authority, constituting an original for a certain approval stage. 3.23 viewing copy document replica for viewing, commenting and for production of hard copies 4 Original and reproduced documents 4.1 General The following descriptions are used in order to assist in the application and understand

31、ing of the documentation system: 4.2 Original document An original document is a document that intentionally has no identified source document. A single original document or a structure of associated originals shall constitute the technical definition or description of a product and shall also form

32、the basis on which changes are made during the lifetime of the product. Each approved original document shall be filed in an original storage archive (vault) to which document access shall be controlled through check-in/check-out procedures. A computer-based original document shall be stored in an i

33、dentified file format on a trusted medium (e.g. magnetic or optic). In the manual production of documents, the medium for representation data, in the form of figures and/or text, shall be suitable for reproduction, e.g. paper or draughting film. Any revision required shall be based on the original d

34、ocument. When and if the preferred file format can no longer be supported (e.g. vector format), the original status shall be transferred to a file format intended for long-term stability (e.g. raster format), generally with an accepted loss of information (see 4.5). The transfer to another file form

35、at may also depend on local, company procedures. 4.3 Signature document Original documents require ordinary approval procedures, but may also need approval by customer or authority. A signature document carries this additional approval. This document is usually paper-based, being a copy of the origi

36、nal document, and shall not be subject to any form of change without the stamp and signature it may require for approval. 4.4 Viewing copy A viewing copy is a document replica used, e.g. for viewing, commenting and for production of hard copies (printed replicas). In computer-aided design this can b

37、e a raster document for on-screen viewing or an aperture card directly or indirectly produced. EN ISO 11442:2006 (E) 7 4.5 Archive master In computer-based documentation a document replica (see 4.6) should be produced for long-term storage in a trusted neutral format. The archive master shall be ret

38、rievable and reproducible for a defined period of time (e.g. depending on the products lifetime). The representation shall be openly specified and forwardly independent of tool versions. NOTE Typical formats for digital archive masters are TIFF raster, SGML, XML and STEP. 4.6 Document replica, repli

39、ca fidelity A document replica is a true or almost-true copy of an original document. A replica may have lost information relative to its source. The degree of fidelity shall be classified due to the ability of the document replica to promote the information of the original document. Values of repli

40、ca fidelity shall include clone ( exact copy), equivalent (with loss of information, for a dedicated purpose equivalent), and essential (some properties of the original may have been lost, like colour) 5 Phases in the design documentation work 5.1 General The following description shows where differ

41、ent documents can be generated within the design cycle The activities during the product development process can be divided into analysis, conceptual design, basic design and detailed design, as described in the example below. See Figure 1. Normally, an initial task will be to establish a specificat

42、ion of requirements, compiled and evaluated with the requirements from the market, authorities and the company itself. Based on this, design specifications are produced as a base for further development. These may indicate possible functional solutions and/or shape representations, which will be the

43、 basis for one or more proposals to be evaluated. The result of the evaluation constitutes the basic documentation for design. During the detailed design the documents are finalised for its intended purpose and formalised to more strict rules for document management. Figure 1 Product development pro

44、cess EN ISO 11442:2006 (E) 8 5.2 Management of technical product documents Throughout the different stages of the design documentation process data shall be stored, moved and presented according to strict rules. The document management process is divided into different phases, shown with their respe

45、ctive activities, in Figure 2. The transfer of data from one phase to another shall be made in accordance with established procedures adapted to the need of the activity. These procedures shall be well documented. Figure 2 Phases in the design documentation work 5.3 Creation phase The phase in which

46、 the actual content of the document is established is termed the “creation phase”. Documents exist in this phase from document status “in preparation” until the “in review” status is initiated. A document in the creation phase is the property of its creator. The document shall therefore be considere

47、d preliminary; for example, it shall not be used for binding agreements. If special business requirements demand the early usage of documents in this phase for binding agreements (e.g. ordering of raw materials or design of tooling for long lead-time items) a clear indication shall be given to which

48、 extent the usage for dedicated purposes is possible. Any use of the document shall be checked with the creator. 5.4 Approval phase When the creator considers the document to be finished the approval phase shall be initiated. This is indicated by the document status “in review”. A document with this

49、 status is still the property of the creator and the same restrictions as for “in preparation” apply regarding its use. If the document is rejected it shall be brought back to the creator and to the document status “in preparation” before necessary modifications may be made. EN ISO 11442:2006 (E) 9 The final status of the document in the approval phase is “approved”. If necessary this shall be shown as a separate document status indication. In other cases the document shall be directly transferred to the release/issuing activity. 5.5 Release phase Relea