ISO 6422-1-2010 Layout key for trade documents - Part 1 Paper-based documents《贸易文件的编排检索 第1部分 纸基文献》.pdf

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1、 Reference number ISO 6422-1:2010(E) ISO 2010INTERNATIONAL STANDARD ISO 6422-1 First edition 2010-04-01 Layout key for trade documents Part 1: Paper-based documents Formule-cadre pour les documents commerciaux Partie 1: Documents sur papier ISO 6422-1:2010(E) PDF disclaimer This PDF file may contain

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4、ters were optimized for printing. Every care has been taken to ensure that the file is suitable for use by ISO member bodies. In the unlikely event that a problem relating to it is found, please inform the Central Secretariat at the address given below. COPYRIGHT PROTECTED DOCUMENT ISO 2010 All righ

5、ts reserved. Unless otherwise specified, no part of this publication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying and microfilm, without permission in writing from either ISO at the address below or ISOs member body in the country of the

6、 requester. ISO copyright office Case postale 56 CH-1211 Geneva 20 Tel. + 41 22 749 01 11 Fax + 41 22 749 09 47 E-mail copyrightiso.org Web www.iso.org Published in Switzerland ii ISO 2010 All rights reservedISO 6422-1:2010(E) ISO 2010 All rights reserved iiiContents Page Foreword iv Introduction.v

7、1 Scope1 2 Normative references1 3 Layout key1 4 Paper size and image area1 5 Design principles.2 6 Layout key items .2 6.1 General .2 6.2 Consignor (Exporter) 2 6.3 Consignee 2 6.4 Notify or delivery address 2 6.5 Transport details .2 6.6 Date and reference number3 6.7 Buyer (if other than consigne

8、e) or other address3 6.8 Country details 3 6.9 Terms of delivery and payment .3 6.10 Shipping marks and container numbers.3 6.11 Number and kind of packages .3 6.12 Description of goods.3 6.13 Commodity number.3 6.14 Gross weight (mass) .4 6.15 Cube4 6.16 Net quantity4 6.17 Value .4 6.18 Free dispos

9、al .4 6.19 Authentication (signature)4 Bibliography6 ISO 6422-1:2010(E) iv ISO 2010 All rights reservedForeword ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing International Standards is normal

10、ly carried out through ISO technical committees. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with ISO, also take part in the

11、 work. ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization. International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2. The main task of technical committees is to prepare I

12、nternational Standards. Draft International Standards adopted by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote. Attention is drawn to the possibility that some o

13、f the elements of this document may be the subject of patent rights. ISO shall not be held responsible for identifying any or all such patent rights. ISO 6422-1 was prepared by Technical Committee ISO/TC 154, Processes, data elements and documents in commerce, industry and administration. This first

14、 edition of ISO 6422-1, together with ISO 6422-2, cancels and replaces ISO 6422:1985, the Introduction, Normative references and Bibliography of which have been revised, especially to align with the current standards template. In addition explanations are amended for the acronyms used in 6.17 “Value

15、”. ISO 6422 consists of the following parts, under the general title Layout key for trade documents: Part 1: Paper-based documents Electronic documents is to form the subject of a Part 2. ISO 6422-1:2010(E) ISO 2010 All rights reserved vIntroduction International agreement on the layout of documents

16、 used in international trade was reached in the United Nations Economic Commission for Europe (ECE) in 1963 with the adoption of the ECE Layout Key. Since then, forms for maritime, rail, road and postal transport have been aligned on the ECE Layout Key by recommendations or provisions in relevant co

17、nventions, as well as forms under various international customs conventions, preferential arrangements and commodity agreements. In 1969, the Economic and Social Council of the United Nations took note of an ECE Recommendation to use the layout key whenever documents are designed for international t

18、rade transactions. This paved the way for international trade acceptance of the layout key by international organizations and regional bodies, such as the United Nations regional economic commissions for Africa (ECA) and Asia and Pacific (ESCAP). In 1975, it was noted that documents aligned on the E

19、CE Layout Key had already been introduced in many countries outside the ECE region, including countries with broad interest in world trade such as Australia, Japan, and New Zealand, and that the introduction of urgently needed common national systems had been facilitated by the availability of an In

20、ternational Standard. In 1978, the ECE Committee on the Development of Trade noted “with satisfaction that the layout key for trade documents agreed by ECE experts in 1963, and formally recommended by the Working Party on Facilitation of International Trade Procedures in 1973, had reached a level of

21、 world-wide acceptance that made it feasible to refer to it as the United Nations Layout Key for Trade Documents”. This part of ISO 6422 is based on the aforementioned layout key, amended according to the new version, published by the United Nations in 1982. National standards organizations and nati

22、onal trade facilitation organs, in both developed and developing countries, have issued standards or recommended national layout keys aligned with the ECE Recommendation and also series of aligned documents for the use of their nationals in foreign trade transactions. Some regional groupings such as

23、 the Council for Mutual Economic Assistance (CMEA) and the Commission of the European Communities (CCE) have aligned many forms for basic documents needed in interregional trade. Progress in the field of automatic data processing (ADP) and data transmission has been rapid and concern has been expres

24、sed that the development of documentation procedures to match new techniques could result in incompatibility between highly and less sophisticated systems applied in various areas in the world, and also that the United Nations Layout Key for Trade Documents might not be suitable for ADP applications

25、. On the basis of experience in several countries and organizations, it has been confirmed, however, that the United Nations Layout Key system is suitable for these applications as well as for traditional methods, and it is felt that it is justified and appropriate to recommend it as a common basis

26、for the presentation of documents for international trade, whether these documents be processed by automated or traditional, non-automated methods. NOTE It is possible that trade documents based on the United Nations Layout Key, if sent in a window envelope, do not always comply with all the criteri

27、a of standardized postal items as defined by the Universal Postal Union. As a result, articles of this type, when sent through the post, could possibly not be able to benefit from the preferential rates and handling granted by the postal administration of certain countries of posting. INTERNATIONAL

28、STANDARD ISO 6422-1:2010(E) ISO 2010 All rights reserved 1Layout key for trade documents Part 1: Paper-based documents 1 Scope This part of ISO 6422 specifies a key for the layout of documents relating to administrative, commercial, productive and distributive activities constituting trade, irrespec

29、tive of whether these documents are completed in handwriting, by mechanical or automatic equipment or by reproduction. It is intended particularly for the designing of aligned series of forms employing a reproducible master in a one-run method of document preparation. Documents prepared in this way

30、are regarded as originals and copies in the same manner as documents prepared by other methods. 2 Normative references The following referenced documents are indispensable for the application of this document. For dated references, only the edition cited applies. For undated references, the latest e

31、dition of the referenced document (including any amendments) applies. ISO 216, Writing paper and certain classes of printed matter Trimmed sizes A and B series, and indication of machine direction ISO 3535, Forms design sheet and layout chart 3 Layout key The layout key, as shown in Figure 1, specif

32、ies the basic principles for the design of the image area on documents for use in international trade. Generally, the design of the layout key is based on the “box design” principle. Recipient addresses are in an area acceptable to postal authorities for use with window envelopes. The location of th

33、e other items appearing in the layout key takes into account technical, legal, commercial, administrative and practical considerations. An area for “free disposal” at the lower part of the form is intended to cater for more particular needs in individual applications. 4 Paper size and image area The

34、 paper size of the layout key is the A4 size (210 mm 297 mm) as specified in ISO 216, with provision also for size A5L (148 mm 210 mm L). In conformity with Annex A of ISO 3535, the following margin widths apply: left-hand (filing) margin 20 0,5 mm; top (gripper) margin 10 0,5 mm. ISO 6422-1:2010(E)

35、 2 ISO 2010 All rights reservedIn consequence, the available image area on forms designed on the basis of the layout key is 183 mm 280 mm, or in the case of A5L, 131 mm 183 mm L. As the paper size 216 mm 279 mm is commonly used for trade documents in some countries, particularly in the United States

36、, is should be taken into account that the common image area for forms of that size and those of A4 size is limited to 183 mm 262 mm. Alignment of the image areas is achieved by maintaining the above left-hand and top margins, which places the layout in the same relative positions vis-vis the left-h

37、and and top paper edges. 5 Design principles The boundary lines of the fields shall correspond to lines in the forms design sheet of ISO 3535. The main principle in designing a document on the basis of this layout key is that information required in the document and appearing in the layout key shoul

38、d be placed in a corresponding position. Information required in the document, but not specified in the layout key, shall be placed in the “free disposal” area. If such information is to be filled in subsequent to the original document preparation, it can alternatively be placed in spaces correspond

39、ing to areas of the layout key intended for information irrelevant for the document to be designed. 6 Layout key items 6.1 General The following headings appear in the layout key. The remarks explain the nature of the data to be entered in the corresponding fields. The type of document, for example

40、INVOICE, shall appear, usually preprinted, on the right-hand side of the top margin and in the position where LAYOUT KEY FOR TRADE DOCUMENTS is printed in Figure 1. 6.2 Consignor (Exporter) This field is intended to show the name and address of the sender of goods or the originator of the document,

41、as the case may be. 6.3 Consignee The field for the name and address of the consignee has been located in conformity with international postal specifications so as to allow for the use of window envelopes. NOTE This layout key can accommodate a maximum of five lines when a line spacing of 4,233 mm (

42、1/6 inch) is used. It is however possible to accommodate six lines when a line spacing of 3,175 mm (1/8 inch) is used. 6.4 Notify or delivery address If in maritime transport, the goods are consigned “to order”, a notifying address may be required, If not, this space can be used for specifying the a

43、ddress where the goods are to be delivered, if it differs from the (mail) address of the consignee. 6.5 Transport details This field is reserved for a description of the transport, including places involved in the chain of transport, modes and means of transport. ISO 6422-1:2010(E) ISO 2010 All righ

44、ts reserved 36.6 Date and reference number If not otherwise specified, “date” means the date of issue of the document in which it appears. The reference number is a number or designation, preferably common throughout each set of documents. It can be the same as order number, invoice number, etc. In

45、this field, other dates and numbers may be entered, either at the time of the completion of document, or later in the procedure by parties to whom the documents are handed over. The sequence of these items may be modified. 6.7 Buyer (if other than consignee) or other address Often goods are sent to

46、one address and documents to another. In such cases, the consignee field is used for the goods address required, inter alia, in transport documents, whereas the alternative address field is used for the address to which documents, such as invoices, are sent (buyers address). This layout key accommod

47、ates 35 characters per line with a width spacing of 2,54 mm (10 characters per inch). Because of limitations in visual length in window envelopes due to the play between envelope and insert, it is recommended to use a maximum of 32 characters, left adjusted. If a width spacing of 2,12 mm (12 charact

48、ers per inch) is used, 35 characters can easily be accommodated. 6.8 Country details Information on country of origin, country whence consigned (country of provenance) and country of destination may be required for statistical and other purposes. If any of these items are not required, the space lef

49、t may be used for other purposes, for example indication of licence number; it can also, in such cases, be added to the field for terms of delivery and payment. 6.9 Terms of delivery and payment This space may be freely used for the purpose indicated, normally specifying time of delivery, terms of delivery, terms of payment, insurance details, etc. 6.10 Shipping marks and container numbers This field is intended for the particulars needed to identify goods (and freight containers) and to relate them to the documents, prefe