VA 00 11 21-2011 REQUEST FOR PROPOSAL TO DESIGN BUILD.pdf

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1、07-11 00 11 21-1 SECTION 00 11 21 REQUEST FOR PROPOSAL TO DESIGN BUILD (TITLE OF PROJECT) (PROJECT NO.) (LOCATION) A. PART I - GENERAL A1. Scope of Contract Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here

2、in other specific tasks as further defined by this request for proposal (RFP). Spec Writer Note: Insert title of project and define scope of design build and construction work. A2. Definitions A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Govern

3、ment, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project. 1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

4、 2. Project Manager: The Contracting Officers representative responsible for administering contracts under the immediate direction of the Contracting Officer. 3. Resident Engineer: The Contracting Officers authorized representative at the construction site. When more than one Resident Engineer is as

5、signed to a construction project one is designated as being in-charge and is called the “Senior Resident Engineer“. The Resident Engineer is responsible for protecting the Governments interest in the execution of the construction contract work. His duties include surveillance of all construction wor

6、k to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of autho

7、rity from the Contracting Officer. 4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project. 5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team. Provided by IHSNot for Resal

8、eNo reproduction or networking permitted without license from IHS-,-,-07-11 00 11 21-2 6. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE. 7. RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP D

9、ocuments and to provide other technical assistance to the VA. B. Selection Procedure - During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offerors best ter

10、ms both from a technical and cost standpoint. See FAR 52. 215-1, Instructions to Offerors - Competitive Acquisition (Jan 2004. C. Tentative Schedule: Request for proposal issued Pre-proposal conference Proposal submitted Contract award Notice to proceed Construction completion/final inspection/ cust

11、ody receipt D. Schedule Objectives - The anticipated completion of this project is _ days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c. A3. Cost Range The anticipated cost range for this project is between $_ and $_. A4. Pre-Proposal Conferenc

12、e Spec Writer Note: This conference is usually held at the project location or “parent“ facility. The project manager arranges date, time, and place. Date should be minimum of one week after initial distribution of documents and sufficiently before bid date to allow for processing of any amendments

13、initiated at the conference. A pre-proposal conference will be held on (INSERT DATE, TIME, AND PLACE). All offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting: 1. Open meeting; Provided by IHSNot for ResaleNo re

14、production or networking permitted without license from IHS-,-,-07-11 00 11 21-3 2. Review of project and design build method for construction contracting; 3. Specifications, Network analysis system and project phasing; 4. General requirements, Solicitation Documents and Offer Submission Procedure;

15、5. Review of “Buy American Act“; 6. Questions and answers; 7. Close; and 8. Site walk through attendance is optional. A5. Small Business Conference SPEC WRITTER NOTE: Use this for projects with unrestricted bidding only, check with Office of Small and Disadvantaged Business Utilization for agenda. A

16、6. Selection Criteria and Weightings A. General proposals will be evaluated and award will be made on the basis of both cost and technical considerations most advantageous to the government as per FAR Part 15. In descending order of importance evaluations will be based on cost, construction manageme

17、nt, past performance, schedule and (small disadvantage business participation *). Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors. Spec Writer Note: Use this for unrestricted procurements only. See FAR 15.304 for dollar limits. B. Technical E

18、valuations - All technical factors when combined are approximately equal in importance to cost or price. Evaluations will be based on the following technical weightings in descending order of importance: 60% - construction management including corporate project experience, personnel experience, tech

19、nical/management approach 20% - past performance 10% - schedule 10% - small disadvantaged business participation* Spec Writer Note: Factors and % to be selected by the project manager based on specific project. FAR requires past performance only on projects greater than $1 million. Spec Writer Note:

20、 Use this factor in unrestricted procurement specifications only. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-07-11 00 11 21-4 C. Cost Proposal - Offerors are advised that if the technical proposals are essentially equal, award will be made on th

21、e basis of the lowest cost. B. PART II - RESPONSIBILITIES B1. VA Team A. The RFP A/E team shall not be included as members of the offerors DB team. The VA will retain their RFP A/E team for the remainder of the projects development for design and construction period review, and monitoring purposes.

22、The RFP A/E team that produced the RFP documents is: RFP/AE : Consultants: B. The VA team is also comprised of VA Office of Facilities Management and others at VA Headquarters located in Washington, DC, a Resident Engineer (R/E) who will be located at the construction site and VA medical center staf

23、f. The coordinator/manager of the VA team will be the R/E, who will have Contracting Officer authority. B2. Design-Build Team: A. The DB team includes all J/V partners, consultants and sub contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the prepar

24、ation of construction documents, and construction contractor capabilities for construction of the project. B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build constr

25、uction contractor or sub contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-07

26、-11 00 11 21-5 C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Teams responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within

27、 the required time period (contract length). C. PART III - PROPOSAL REQUIREMENTS C1. General A. Proposals shall be based on solicitation documents issued for RFP Solicitation Number _, Specification Number _. Proposals will be in the format stipulated elsewhere in this section. B. Proposals shall be

28、 received before _. There will be no public opening of the proposals. C. Submit sealed offers to: 1. US Postal Service Deliveries: _, Contracting Officer (183B1,B2, OR 2. Commercial Delivery Services / Hand Carry (Monday- Friday, 7:30 am to 4:30 PM): _, Contracting Officer Office of Facilities Manag

29、ement Department of Veterans Affairs 811 Vermont Ave N.W, Room 539 Washington, DC 20005. D. Technical and Cost sections of the Offers proposals will be evaluated independently. Offeror shall separately bind each section. Each section must therefore be labeled with the Offerors organization, business

30、 address, and VA Project Number. Offerors shall affix their names and return addresses on their envelope/packaging. E. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Optional Form 308 (Solicitation and Offer Negotiated Acquisition) shall be used for submitting cost offers. Sub

31、mit original and four copies of Optional Form 308 with a bid guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”: 1. Offeror shall submit separate prices for any Bid Items indicated on the RFP Offer and award; 2. Offeror shall include all required Representatio

32、ns and Certifications; and acknowledge receiving amendments by number. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-07-11 00 11 21-6 C2. Proposal Revisions (FAR 52.215-1) A. If determined to be necessary, proposal revisions will be requested from

33、the proposals received. The Contracting Officer will identify those offerors, whose proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those offerors falling within the competitive range, after which proposal

34、revisions will be requested. Those selected as within the competitive range will be given 7 calendar days to prepare their proposal revisions. Sealed proposal revisions will be submitted as per Part III.C1.C, above, except as noted below and will be due at a time and place to be determined. B. Offer

35、ors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, that clarifies where within the initial prop

36、osal the additional information or changed documents would be placed. Proposal revisions shall include a completed Optional Form 308 (Solicitation and Offer Negotiated Acquisition) and Optional Form 309 Amendment of Solicitation that acknowledges receiving all amendments, by number. A new bid bond s

37、hall be submitted only if the final proposal revisions offerors price proposal is greater than its initial price proposal. C3. Technical Proposal Requirements A. The proposal shall address the following evaluation factors. Evaluation scores will be based, in order of importance, upon the criteria in

38、 Part I, A6: 1. Construction Management: a. Corporate Project Experience - The Offeror shall demonstrate corporate experience with no more than three projects completed within the last five years by a Design Build contract (Design Build as defined by the VA, see article A1.2) and/or contract similar

39、 in size and scope to this project. Scoring will be more favorable if both criteria are met. In describing project design and construction experience, provide the following information: 1) Project title, location and brief description including the building use (Medical Facility etc) and contracting

40、 method (design build, design bid construct, CM at risk etc). 2) Project owner and name and telephone number of owners contact person. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-07-11 00 11 21-7 3) Project Design Architect and Engineers (consult

41、ants if utilized) and name and telephone number of contact person(s). Note each firm and employee also proposed for this solicitation. 4) Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superin

42、tendent/foreman as the case may be) also proposed for this solicitation. 5) Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; foundation type; number of levels; and

43、 any awards (prizes) received. b. Project Personnel Experience (Specialized experience and technical competence). The Offeror shall demonstrate the relevant experience of key project personnel. 1) Biographical data shall include the following: a) Name of individual. b) Company employed by. c) Compan

44、y position title. d) Years with the company. e) Describe work experience with projects that; were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project. f) An indication of which (if any) projects submitted under Corpora

45、te Experience (above) the individual participated in and what the individuals responsibility was for that project. g) An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project

46、has been submitted under Corporate Experience (above). h) Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individuals time would be committed to the project during both the design and construction phases. i) Describe jo

47、b related educational experience including degrees, certificates etc and granting institutions. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-07-11 00 11 21-8 2) Supply this biographical data for key personnel for at least the following: (Note if o

48、ne individual is proposed for more than one position listed): a) Overall Project Manager. b) (Architect) Design Project Manager. c) Construction Project Manager. d) Architect/Engineer Field Representative. c. Technical/Management Approach - The Offeror shall demonstrate the following, relevant to th

49、e subject procurement. 1) Project Delivery Philosophy - Include expectation statements concerning: a) Elements for Successful Partnering: Communication, Commitment and Conflict Resolution. b) Proposed Design Period Peer Review technical/administrative by VA Demolition method and sequencing; Excavation; Structure Completio