1、SEPTEMBER 2009SD-19PartsManagementGuideSTDZDEFENSE STANDARDIZATION PROGRAM OFFICEProvided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-ContentsForeword 1CHAPTER1PartsManagementOverview 2PartsManagementProgram 2PartsSelection 3CHAPTER2PartsManagementintheDe
2、fenseAcquisitionSystem 5TimingforImplementationofPartsManagementRequirements 5DesignProcess 6PartsManagementResponsibilitiesduringtheDoDAcquisitionandSustainmentProcess 7CHAPTER3AddressingPartsManagementintheContract 8StatementofWork 8CHAPTER4ElementsofaPartsManagementProgram 10PartsManagementPlan 1
3、0DevelopmentofaPreferredPartsListorCorporatePartsBaseline 11PartsSelectionandAuthorization 12OrderofPreferenceforPartsSelection 12ObsolescenceManagementandDiminishingManufacturingSources 14SubcontractorManagement 14PartandSupplierQualificationRequirements 15SubstitutePartPractice 15PartsManagementPl
4、anStructure 16PartsManagementEffectiveness(Metrics) 17Feedback 18CHAPTER5PartsManagementBoardsandIntegratedProductTeams 19PartsManagementBoards 19IntegratedProductTeams 22CHAPTER6PartsEvaluationSupport 23PartsManagementAdvisoryTeam 23ToolsSupportingPartsManagement 24CHAPTER7CostsandBenefitsofPartsMa
5、nagement 27Costs 27Benefits 27Cost-BenefitAnalysis 28AppendixA 30GeneralInformationforPartandSupplierEvaluationAppendixB 32ReferencesAppendixC 33GlossaryAppendixD 35AbbreviationsProvided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-ForewordTodaysdefenseacq
6、uisitionenvironmentischaracterizedbyrapidlychangingdesignsandtechnologiesandbyincreasedrisksinweaponsystemperformanceandsupportduetoissueswithparts.Inthisenvironment,theneedfordefensecontractorstohavean effective parts management program is greater than ever before.This publicationprovidesgovernment
7、andindustrymanagersapragmaticapproachtowardpartsman-agementtoenhanceweaponsystemsoperationalandlogisticsreadinessandtoreducethelogisticsfootprintandtotalownershipcost.Theguidanceinthisdocument,whenusedinconjunctionwithMIL-STD-3018,“PartsManagement,”willhelpensuresuc-cessfulpartsmanagementtosupportcu
8、rrentacquisitionstrategy.Itmayalsobeusedasatoolforevaluatingacontractorspartsmanagementperformance.Thisdocumentisintendedtobeusedbydefensecontractorsandacquisitionactivi-ties.Inparticular,thisdocumentoffersguidancetoindividualswhoaredefiningpartsmanagement needs in contracts;establishing a parts man
9、agement process for primecontractors,subcontractors,andsuppliers;andlookingforanefficientandmanageablepartselectionprocess.AdditionalguidancecanbefoundintheDefenseAcquisitionGuidebookathttps:/akss.dau.mil/dag,Section4.4.12,PartsManagement.Weareextremelygratefultothenumerousgovernmentandindustryindiv
10、idualsonthePartsStandardizationandManagementCommittee(PSMC)whocontributedtheguidance information.The PSMC is a DSPO-chartered government and industryforum that influences and supports parts management and standardization.FurtherinformationonthisgroupcanbefoundonthePSMCwebsiteathttp:/www.dscc.dla.mil
11、/programs/psmc.RecommendedchangestothispublicationshouldbesenttotheDefenseStandard-ization Program Office,8725 John J.Kingman Road,Stop 5100,Fort Belvoir,VA22060.GregoryE.SaundersDirectorDefenseStandardizationProgramOffice1Provided by IHSNot for ResaleNo reproduction or networking permitted without
12、license from IHS-,-,-Parts Management OverviewIntodaysacquisitionenvironmentcharacterizedbyrapidlychangingdesigns,increasedriskforDepartmentofDefense(DoD)weaponsystemsandequipmentacquisitioncontractsduetoanincreaseintheuseofcommercialparttypes,offshoremanufactureofparts,andDiminishingManufacturingSo
13、urcesandMaterialShortages(DMSMS)theneedforcontractorstohaveaneffectivePartsManagementProgram(PMP)isgreaterthaneverbefore.ThePMPisanintegralpartoftheacquisitionprocessfordesign,development,modification,andsupportofweaponsystemsandequipment.Partsmanagementfocusesonselectingthebestpartsatthedesignphase
14、ofanacquisitionprogramunderanoverarchingsystemsengineeringumbrella.Typically,theuseofpartsde-scribedbynon-governmentstandards(NGSs)ormilitarystandardsortheuseofcommonlyusedpartsalreadyintheDoDsupplysystemispreferred.Useofthesetypesofpartsprovidestheultimateuser,thewarfighter,returnsthatcanbemeasured
15、throughthedesiredperform-ance-basedcriteriaofoperationalavailability,operationalreliability,costperunitusage,logisticsfootprint,andlogisticsresponsetime,aswellaspaybackintermsoftotalownershipcosts.PartsManagementProgramSelecting,specifying,ensuringproperdesignapplications,and,ingeneral,managingparts
16、usedincomplexsystemsconstituteamajorengineeringtask.Partsarethebuildingblocksfromwhichsystemsarecreatedand,assuch,greatlyimpacthardwaredependabilityandreadiness.Sincethereliabilityandmaintainabilityoftheenditemisdependentuponthesebuildingblocks,theimportanceofselectingandapplyingthemosteffectivePMPc
17、annotbeoverempha-sized.Partsmanagementisthepracticeofconsideringtheapplication,standardization,technology(newandaging),systemreliability,maintainability,supportability,andcostinselectingpartsandaddressingavailabil-ity,logisticssupport,DMSMS,andlegacyissuesinsupportingthemthroughoutthelifeofthesystem
18、s.Aspartoftheengineeringprocess,partsmanagementisanintegratedefforttostreamlinetheselectionofpreferredorcommonlyusedpartsduringthedesignofweaponssystemsandequipment.Thisprocessdeterminestheoptimumpartswhileconsideringallthefactorsthatmayaffectprogramoutcomes.2CHAPTER 1Provided by IHSNot for ResaleNo
19、 reproduction or networking permitted without license from IHS-,-,-PartsSelectionThemostcrucialelementofpartsmanagementispartselection.Properpartselectionrequiresthatmyriadfactorsbeconsideredwhenchoosingtheoptimumpart,includingtechnicalchar-acteristics,reliability,life-cyclecost,commonality,performa
20、ncehistory,vendorperformance,qualification,potentialobsolescence,standardization,manufacturing,andmaintenance:a73Reliability.Assuringthatthepartsselectedmeetcontractualrequirementsandproperdesignapplicationiscriticaltoensuringthatthereliabilityrequirementsoftheweaponsystemsorequipmentacquisitioncont
21、ractsaremet.Apartthatisacceptableforanenvi-ronmentallycontrolledgroundsitemaynotbeacceptableforuseinanaircraftthatsub-jectstheparttodifferentenvironmentsandstresses.Parttypesusedinland-basedaircraftmaynotbesuitableforuseinship-basedaircraftthatoperateinseveremarineenviron-mentsandaremoresusceptiblet
22、ocorrosion.Legacyissuesarecriticallyimportantwhenselectingpartsfordesignuse.If“lessonslearned”areaddressedinthepartselectionprocess,fewerpartswithbuilt-infailuremechanismswillbeused,resultinginenhancedreliabilityandsystemsafety.a73Standardization.Reducingtheproliferationofparttypesusedindesignthroug
23、hstandardi-zationisalsoimportantforenhancingmaterialreadinessandinteroperabilityandforreducingtotalownershipcosts.Selectingstandardorcommonlyusedpartsensuresthatreliableanddocumentedparttypesthatreducedesignrisksareused.UseofstandardorcommonlyusedpartswithinandacrossDoDweaponsystemsandequipmentenhan
24、cesinter-orintra-departmentalpartcommonalityandinterchangeability;reducesthevarietyofpartsintheinventory;enhancespartavailability,reliability,maintainability,andeconomiesofscale;andreducespartobsolescenceoccurrences.a73DMSMS.Eachpartselectedfordesignusemustbeassessedforavailabilityandevaluatedbasedo
25、nitsprojectedlifecycletomitigatetheeffectsofDMSMSandminimizetheimpactonthesystemequipmentproductionschedule.PartsselectedandusedindesignshouldbetrackedforDMSMSissuesthroughoutthesystemorequipmentlifecycletoensureavailabilityofpartsandtoprovidesufficientlead-timetodevelopthebestsolutionstomitigatepar
26、tsissuesinordertosustainfieldedsystemsandreducelife-cyclecosts.TheGovernment-IndustryDataExchangeProgram(GIDEP)andmanycommercialpart-track-ingdatabasesareavailabletoprovideinformationconcerningwhenapartisdiscontinuedbyitsmanufacturer.SD-22,DiminishingManufacturingSourcesandMaterialShortages:AGuidebo
27、okofBestPracticesandToolsforImplementingaDMSMSManagementProgram,providesinformationonDMSMSandsuggestionsonhowtoaddressDMSMSissues.3Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-4a73Partandsupplierquality.Animportantrequirementforselectingpartsiscon
28、sideringthesourceofsupplyandwhetherthepartsarequalifiedfortheapplicationinwhichtheyaretobeused.Partmanufacturersandpartdistributorswhoprovidetheselectedpartmustberequiredtofollowdocumentedandestablishedqualityassurancepoliciesandprocedures.Thosepoliciesandproceduresshouldinclude,butnotbelimitedto,st
29、atisticalprocesscontroldataandprocesscontrolsonmanufacturing,material,shipment,storage,notifica-tionconcerningprocesschanges,customersatisfaction,andqualitymeasurementsystems.Inviewoftheabove,itiseasytounderstandwhyadisciplinedpartselectionprocessinthedesignphase,aspartofaformalPMP,increasestheproba
30、bilityofusingthemostoptimumpartsinDoDweaponsystemsandequipment.Useofsuchpartscanenhancereliability,maintainabil-ity,economiesofscale,andsupportability.Inturn,thesefactorswillenhancesystemsperform-ance,logisticsandoperationalreadiness,andinteroperability,whiledecreasingthelogisticsfootprintandthetota
31、lownershipcostsofweaponsystemsandequipment.Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-5TimingforImplementationofPartsManagementRequirementsFigure1depictstheDefenseAcquisitionManagementSystem.Italsodepictstheflowfromphasetophase.Asthefigureshows,
32、theMaterielDevelopmentDecisionmustbemadebeforethefirstphasecanbegin.Inaddition,certainphase-specificcriteriamustbemetbeforeenter-ingeachsubsequentphase.Theacquisitionmaybeevolutionary,oritmaybeasinglesteptofullcapability.Parts Management in theDefense Acquisition SystemCHAPTER 2Figure1.TheDefenseAcq
33、uisitionManagementSystemMaterielSolutionAnalysisPre-SystemAcquisition SystemAcquisition SustainmentA B C IOC FOCTechnologyDevelopmentEngineeringandManufacturingDevelopmentProductionandDeploymentOperationsandSupportUserNeedsTechnologyOpportunitiesandResources(ProgramInitiation)= Decision Point= Miles
34、tone ReviewMaterielDevelopmentDecisionPost-PDR APost-CDR ALRIP/IOTuseofthisinformationcanprecludeuseinfuturedesignsofpartswithongoingqualityissues.a73Customers.Problemsidentifiedbythecustomeronfieldedsystemsoftenindicateaneedforpartsselectionchanges.a73Suppliers.Partorcomponentsuppliersarevaluableso
35、urcesofinformationabouttheavail-abilityofitems.Informationfromthesesourcescanalsohelpidentifyhigh-costitemsandpotentialduplicatepartnumbers.Therearemanysourcesof,andusesfor,feedbackinformation.Theimportantthingtore-memberisthatpartsmanagementisadynamicpractice.Itneedsperiodicadjustmentsbasedondataan
36、dexperienceacquiredfrominitialdesignallthewaythroughproduction,sustainment,andmaterialdisposal.Otherareasoffeedbackincludedesignengineering,purchasing,manufac-turing,logisticssupport,andPMATs.18Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-PMBsorIP
37、Tsmaybeusedtoaddressthevariouspart-typetechnicalorprocurementissuesduringthepartselectionprocesstoassistwithmeetingtheoverallobjectivesofthecontractualpartsmanagementrequirements.PartsManagementBoardsThePMBisresponsibleforimplementingeffectivestandardizationandpartsmanagementandforpromotingthestanda
38、rdizationandcommonalityofpartsandprocessesacrossproductlines.ThePMBisresponsibleforscreeningandevaluatingpartstobeutilizedinaspecificsystemandshouldbeestablishedasearlyaspossibletosupportthepartselectionprocess.BecausethePMBenhancestheimplementationofconcurrentengineering,itsmembershipmayincluderepr
39、esentativesfromthefollowingfunctionaldisciplinesandentities:a73Designengineeringa73Procurementa73Engineeringstandardsa73Manufacturinga73Reliabilitya73Qualitya73Subcontractorsandsuppliersa73Customer.GeneralResponsibilitiesofthePMBMembers.PMBmembershavethefollowinggeneralresponsibilities:a73Attendboar
40、dmeetingsasrepresentativesoftheirdepartments/organizations.a73BringpartsissuestothePMBfordiscussionandresolution.a73Identifyproceduraldeficiencieswhoseresolutionwillimprovepartstandardizationandreducecost.a73Identifycandidatepartsforusageorreplacement.a73Havetheauthoritytoactonbehalfoftheirdepartmen
41、tinselectionofstandardparts,theapprovalandimplementationofthePPL,andpoliciesconcerningthosepartsselected.19Parts Management Boardsand Integrated Product TeamsCHAPTER 5Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-a73ReviewrequeststoaddpartstothePPL
42、orCBbasedonthecriteriaidentifiedinthesectionbelowonpartsselectionandauthorization.a73EvaluateandrecommendapprovalordisapprovalofpartsproposedforlistingonthePPL.Whenrequested,respondtoballoted(potential)partsforpossibleinclusioninthePPLorCB.a73Ensuremaximumuseofstandardparts.Minimizethenumberofdiffer
43、enttypesandstylesofpartsusedintheequipmentorsystem.Assistwithidentifyingandsolvingstandardpartissues.a73Ensuretimelyimplementationofpartsdecisions.a73Specifyrequirementsforpartcandidates.a73Assistwithevaluatingstandardpartsuppliers.a73EstablishrequirementsandscreenpartsfortheSPL.a73Promotepoliciesan
44、dproceduresthatensureefficientpartsmanagementoperation.a73ReviewandconsiderfeedbackregardingthePMP.a73ReviewandevaluateprogrammetricsandconsiderchangestoprogramprocessesandproceduresasrequiredinordertoeffectivelymeetPMPobjectives.a73Assistwiththereviewandevaluationofsubcontractorpartsmanagementplans
45、.Chairperson.Thepartsmanagementengineerssupervisor(ordesignee)shouldbethechair-personofthePMB.Thechairperson(ordesignatedrepresentativewhenabsent)doesthefol-lowing:a73ChairsPMBmeetingsa73SchedulesPMBmeetings,coordinatestasks,distributesagendasandminutes,andmain-tainsrecordsofPMBactivities.a73Ensures
46、allPMBactionsarecompleted.a73SupervisespreparationandmaintenanceofthePPLorCB.a73SupervisescreationandmaintenanceofaCAD-modeledPPLpartslibrary.a73DocumentsallPMBdecisions.a73ServesasliaisontothePMAT.a73SupervisespreparationandmaintenanceoftheSPL.a73Performsalldutieslistedbelowforrespectivegroupmember
47、s.20Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-21Members.PMBmembersdothefollowing:a73ParticipateonthePMB.a73Assistwithselectingstandardpartstobeusedinaprogram.a73EnsurethatthestandardizedPMPisbasedonthecompanyrequirementsandanypro-gramcontractua
48、lrequirements.a73Haveauthoritytoauditpartslistsandassemblydrawingstoensurethatproductsincorpo-ratepreferredpartsandthatthemaximumquantityofpreferredparts(consistentwithdesignrequirements)isselected.a73Establish,monitor,andmaintainmetricstoensurethatthemostefficientpartsmanage-mentpracticeisinplace.a
49、73Haveauthoritytoapproveanddisapprovetheuseofnon-preferredparts.a73Haveauthoritytorequiretheuseofpreferredpartswhereitcanbedemonstratedthatthepreferredpartisinterchangeablewithandequalto,orbetterthan,thenon-preferredpart.a73HavetheauthorityindesignreviewstofacilitateincorporationofpreferredpartsthroughIPTs.a73Identifycandidatepar
