1、CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE MWI 4200.1 REVISION D EFFECTIVE DATE: May 6, 2009 EXPIRATION DATE: May 6, 2014 MARSHALL WORK INSTRUCTION AS01 EQUIPMENT CONTROL Provided by IHSNot for ResaleNo reprod
2、uction or networking permitted without license from IHS-,-,-Marshall Work Instruction AS01 Equipment Control MWI 4200.1 Revision: D Date: May 6, 2009 Page 2 of 22 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE DOC
3、UMENT HISTORY LOG Status (Baseline/ Revision/ Canceled) Document Revision Effective Date Description Baseline 9/8/00 This directive is a rewrite of MM 4000.1, Chapter 6. Revision A 4/18/01 This revision updates the mobile equipment property pass process, the survey reports process, and makes other a
4、dministrative changes. Revision B 10/28/2004 Removed portion of sentence in paragraph 2. Applicability. Para 5.1.5 raised controlled equipment threshold to $5,000. Para 5.1.15 added Property Management Assistant. Para 5.2.20, added Property Management Assistant (PMA). Para 6.1.11, removed requiremen
5、t for making copies. Para 6.2.3, added bullet to read “Equipment that no longer requires a NASA Equipment Management System (NEMS) tag.” Para 6.5.4.3, added Service Request System (SRS). Para 6.7.1 removed laundry and clothing from requirement. Changed “NPG” to “NPR” throughout the document. Draft 2
6、 changes: Revisions made throughout the document. Also, revisions made in response to HQ Rules Review Action (CAITS: 04-DA01-0387). Revision C 7/6/2006 Added requirements to 6.17 for Government Furnished Property and 6.18 Government Furnished Property (GFP) Quarterly Reconciliation. Changed Property
7、 Management Group (PMG) to Property Management Office (PMO) throughout. Updated organizational names and codes throughout. Revision D 5/6/2009 Revised applicability statement. Revised document to reflect the changes resulting from the switch from NEMS to PP view assigned property, as well as history
8、; update property location; transfer property from one custodian account to Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction AS01 Equipment Control MWI 4200.1 Revision: D Date: May 6, 2009 Page 5 of 22 CHECK THE MASTER LIST a
9、t https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE another property custodian account; generate a property pass; request property control tags; request excess of controlled equipment; or report any changes of status, location, or user to th
10、e responsible property custodian. 5.1.15 Organizational Property Manager (OPM). An individual organizationally responsible for providing property oversight to organizational users on all property-related issues. This individual may be delegated signature approval authority by the department/office m
11、anager. This is not applicable to survey reports per paragraph 6.15.2. 5.1.16 Personal Property. Property of any kind, including equipment, materials, and supplies, but excluding real property. 5.1.17 Property Custodian. An individual organizationally or geographically assigned who is responsible fo
12、r all controlled equipment assigned to a designated property management area. 5.1.18 Property Management Assistant (PMA). A civil service employee who provides guidance/direction regarding property management policy and regulations. They are available to assist the assigned directorate/office and OP
13、M with resolving property issues and training. 5.1.19 Real Property. Land, buildings, structures, utility systems, and improvements and appurtenances thereto. Permanently annexed to land. Real property also includes installed collateral equipment. 5.1.20 Real Property Officer. Responsible for the Ce
14、nters real property (buildings and land). 5.1.21 Sensitive Item. Equipment due to its pilferable nature or the possibility of it being a hazard, requires a stringent degree of control. The sensitive items listing can be found in Appendix B of this document. 5.1.22 Silver Bullet. NASA Form 1517. A la
15、bel showing NASA ownership that is affixed to property which does not meet the criteria for being controlled. 5.1.23 Survey Report. A report of administrative action taken to investigate and review the loss, damage, destruction, or theft of Government property and to assemble pertinent facts and det
16、ermine the extent of such loss, damage, destruction, or theft. 5.1.24 User. Individual physically signed for a piece of equipment. 5.2 Acronyms: 5.2.1 ADPE. Automated Data Processing Equipment 5.2.2 CD. Compact Disc 5.2.3 DCN. Document Control Number Provided by IHSNot for ResaleNo reproduction or n
17、etworking permitted without license from IHS-,-,-Marshall Work Instruction AS01 Equipment Control MWI 4200.1 Revision: D Date: May 6, 2009 Page 6 of 22 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 5.2.4 ECN. Equ
18、ipment Control Number 5.2.5 EMR. Equipment Management Record 5.2.6 FSC. Federal Supply Classification Code 5.2.7 GFE. Government-Furnished Equipment 5.2.8 GFP. Government-Furnished Property 5.2.9 IAW. In Accordance With 5.2.10 IG. Inspector General 5.2.11 IPO. Industrial Property Officer 5.2.12 LSC.
19、 Logistics Services Contractor 5.2.13 OCFO. Office of the Chief Financial Officer 5.2.14 OCIO. Office of the Chief Information Officer 5.2.15 OPM. Organizational Property Manager 5.2.16 PIC. Procurement Information Circular 5.2.17 PC. Property Custodian 5.2.18 PP&E. Property, Plant, and Equipment 5.
20、2.19 PMO. Property Management Office 5.2.20 PSO. Protective Services Office 5.2.21 ROI. Report of Incident 5.2.22 SEMO. Supply and Equipment Management Officer 6. INSTRUCTIONS Throughout this MWI whenever the actionee is “department/office manager,” the OPM may perform the action for the department/
21、office manager unless specifically prohibited (i.e., Section 6.15, Survey Reports). Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction AS01 Equipment Control MWI 4200.1 Revision: D Date: May 6, 2009 Page 7 of 22 CHECK THE MASTE
22、R LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE Actionee Action 6.1 Receipt of Equipment LSC 6.1.1 Shall review undamaged property and documentation to determine if equipment meets controlled criteria. 6.1.2 If item meets control
23、led criteria, ECN shall be affixed and the equipment control register updated (with all data in NPR 4200.1, paragraph 3.2.4). 6.1.3 If item is determined to be noncontrolled equipment, NASA Form 1517 shall be affixed. 6.1.4 6.1.4.1 Shall obtain user identification and information of item. If user id
24、entification/information is not obtainable, the property is assigned to the appropriate OPM in PP&E “user” field. When PP&E “user” field value is defaulted to the OPM, the PC shall follow through with the OPM to identify the actual PP&E “user” and update field as required. 6.1.5 6.1.5.1 Shall verify
25、 and record on face of the acquisition documentation the manufacturer, model number, serial number, year manufactured, FSC, item name, ECN, and cost. Shall establish PP&E record. 6.1.6 6.1.6.1 A copy of the source document shall be made available to OCFO and to the Office of Procurement initiating r
26、esources if requested. One copy of entire package shall be placed in receiving master file. 6.1.7 6.1.7.1 Shall prepare the equipment for distribution and delivery. Shall deliver the equipment. 6.1.8 Shall attain delivery signature on delivery documentation. 6.1.9 Shall record ECN assignment in the
27、ECN register for controlled equipment. Includes date assigned, item name, DCN, and remarks, if applicable. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction AS01 Equipment Control MWI 4200.1 Revision: D Date: May 6, 2009 Page
28、8 of 22 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 6.1.10 6.1.10.1 Shall perform a quality check on all documentation. Shall submit all pertinent information/documentation for CD processing. 6.2 Annual Walk-Th
29、rough of Equipment PMO 6.2.1 Shall determine and communicate the walk-through schedule to department or office managers to inform them of the walk-through requirements and completion date. LSC 6.2.2 Shall provide a listing from SAP of applicable controlled equipment to the department/office managers
30、. Department/ Office Manager (or designee)/ PC 6.2.3 Shall conduct walk-through inspection. As a minimum, the walk-through identifies: Inactive/underutilized equipment. Equipment no longer required. Equipment which is not being maintained. That equipment is properly categorized and calibrated in acc
31、ordance with MPR 8730.5. Any controlled equipment that is not tagged. Equipment that no longer requires an ECN tag. 6.2.3.1 Each item in PP&E identified as no longer needed or excess, including those in storage shall be reported to the Equipment Manager. PC 6.2.4 Shall provide documented results of
32、the walk-through to the department/office manager within 10 days of completion of the walk-through along with a sample memorandum for the record to be provided to the SEMO (see 6.2.5). Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Ins
33、truction AS01 Equipment Control MWI 4200.1 Revision: D Date: May 6, 2009 Page 9 of 22 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE Department/ Office Manager PC 6.2.5 6.2.5.1 Shall submit a Memorandum for the Re
34、cord, covering the results of the walk-through (including corrective actions) to SEMO. Shall maintain a copy for each property management area. PC 6.2.6 6.2.6.1 Shall follow up with department/office manager to ensure all actions identified as a result of the walk-through are accomplished. Shall rep
35、ort completion to SEMO. SEMO 6.2.7 Shall submit annual report to the Center Director describing the previous calendar years walk-through results in accordance with NPR 4200.1. 6.3 Temporary Movement of Equipment User 6.3.1 Shall complete MSFC Form 38, or equivalent, to create a record for accountabi
36、lity of temporarily-transferred equipment. Hand receipt usage is required for controlled property and is highly recommended for property affixed with a NASA Form1517. 6.3.1.1 Shall report any changes to the PC of status, location, or user for any controlled equipment that is transferred within MSFC
37、for 30 days or more. This notification is in addition to having a MSFC Form 38, or equivalent depicting the changes for controlled equipment. 6.3.1.2 Shall document any controlled equipment which is transferred within MSFC for less than 30 days on an MSFC Form 38, or equivalent. 6.4 Transfer of Equi
38、pment User 6.4.1 Shall establish requirement for borrow or transfer action and identify equipment involved. 6.4.2 Shall determine the applicable borrow/transfer process destination, point of contact, length of time (borrow only), andobtain approval for specific equipment (flight hardware, program cr
39、itical hardware, quality sensitive hardware). Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction AS01 Equipment Control MWI 4200.1 Revision: D Date: May 6, 2009 Page 10 of 22 CHECK THE MASTER LIST at https:/repository.msfc.nasa
40、.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 6.4.2.1 Shall initiate shipping request for all borrow or transfer actions. 6.4.2.2 Shall notify PC when borrow-in or transfer-in equipment is delivered directly to user without going through MSFC Central Receiving Fac
41、ility. LSC 6.4.3 Shall process items brought through central receiving, utilizing shipping documents from transferring activity. 6.4.3.1 Shall assign DCN, update the EMR, and deliver items to user, for borrow-in/transfer-in. 6.4.3.2 Shall forward shipping document to transportation if transportation
42、 is required and retain shipping document if transportation is not required for borrow-out/transfer-out. 6.4.3.3 Shall update EMR and establish suspense record for borrows only. 6.4.3.4 Shall provide original copy of documentation on transfer in/out to OCFO if value of item is $100,000 or more. 6.4.
43、3.5 Shall monitor SAP transfer report on a monthly basis and take appropriate action as required. 6.5 Cannibalization/Modification/Fabrication of Equipment User 6.5.1 6.5.1.1 Shall determine requirement for cannibalization/ modification/fabrication Note: a fabricated item shall become stable in conf
44、iguration before being considered controlled equipment. Shall initiate NASA Form 1617 and obtain department or office manager approval and coordinate with PC for finalization of the document. LSC 6.5.2 6.5.2.1 Shall process NASA Form 1617 and assign DCN. Shall perform final review and submit to SEMO
45、. PMO 6.5.3 SEMO shall review and approve/disapprove NASA Form 1617 and return form to LSC. LSC 6.5.4 Shall notify user of approval/disapproval of request. Provided by IHSNot for ResaleNo reproduction or networking permitted without license from IHS-,-,-Marshall Work Instruction AS01 Equipment Contr
46、ol MWI 4200.1 Revision: D Date: May 6, 2009 Page 11 of 22 CHECK THE MASTER LIST at https:/repository.msfc.nasa.gov/directives/directives.htm VERIFY THAT THIS IS THE CORRECT VERSION BEFORE USE 6.5.4.1 Shall complete processing of documents. 6.5.4.2 Cannibalization: Shall remove ECN tag, affix NASA Fo
47、rm 1517 and MSFC Label 43, update PP&E, and initiate turn-in action for any residual components if applicable by utilizing the Service Request System (Inside Marshall Web site). 6.5.4.3 6.5.4.4 Modification: Shall apply or remove ECN tags as appropriate and update PP&E. Shall forward copy of complet
48、ed documentation to OCFO if over $100,000. 6.6 Custodial Storage User 6.6.1 Shall notify PC of custodial storage requirements. LSC 6.6.2 Shall validate space availability, transportation and storage requirements, and inform user. 6.6.2.1 Shall prepare custodial storage document and forward to depart
49、ment manager for review and approval. Department/ Office Manager 6.6.3 Shall verify justification, approve, sign, and return document to the PC. LSC 6.6.4 Shall receive approved documentation from department/office manager and arrange for pickup and delivery. 6.6.4.1 Shall update PP&E. 6.6.4.2 Shall take action annually
