1、Designation: E2605 13Standard Practice forReceiving Assets1This standard is issued under the fixed designation E2605; the number immediately following the designation indicates the year oforiginal adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the
2、year of last reapproval. Asuperscript epsilon () indicates an editorial change since the last revision or reapproval.1. Scope1.1 This practice covers the process for verifying, recording,and reporting receipt of assets (that is, equipment, supplies, andmaterial).1.2 Entities use a variety of means t
3、o document the receiptof assets. This practice details the fundamental concepts of thereceiving process.1.3 This standard does not purport to address all of thesafety concerns, if any, associated with its use. It is theresponsibility of the user of this standard to establish appro-priate safety and
4、health practices and determine the applica-bility of regulatory limitations prior to use.2. Referenced Documents2.1 ASTM Standards:2E2135 Terminology for Property and Asset Management3. Terminology3.1 DefinitionsFor definitions relating to assetmanagement, refer to Terminology E2135.3.2 receipt, nac
5、knowledgement of assets received.3.3 system, nmethod or set of procedures for achievingsomething.4. Significance and Use4.1 It is the intent of these principles in this practice toprovide guidance for an effective and efficient system forreceiving assets.4.2 These principles are applicable to any or
6、ganizationalstructure or any position having the responsibility for receivingassets on behalf of their entity.5. Procedure for Receiving Incoming Tangible Assets5.1 Ensure incoming assets are not visibly damaged and isaccurately documented.5.2 Examine the shipment to confirm that it is properlyaddre
7、ssed and due to the receiving activity and ensure there isno external damage or visible tampering to the shippingcontainer(s).5.2.1 In the event that damage is detected in the packingmaterial or there is reasonable certainty the asset is physicallydamaged, or both, notify the appropriate organizatio
8、n, docu-ment the damage, and acquire the carriers acknowledgementconcerning the damage before allowing the carrier to depart(depending on the carrier, this may be through written docu-mentation or electronic means). If appropriate, consider refus-ing the shipment. Note that in some cases the carrier
9、 cannot, oris under no obligation to, return a shipment.5.2.2 Before refusing incoming assets, considerations shallbe made as to the importance and consequences of the assetbeing refused. Refusal should be reported immediately to theappropriate organization.5.3 Ensure the quantity of containers (tha
10、t is, cartons,pallets, or boxes) agree with the quantity on the incomingtransportation documentation (if supplied).5.3.1 In the event that a shortage or overage is detected,notify the appropriate organization, document thediscrepancies, and acquire the carriers acknowledgement con-cerning the anomal
11、ies before allowing the carrier to depart (bymeans of written documentation or electronic means).5.3.2 Quantity discrepancies shall be reported immediatelyto the appropriate organization for resolution.5.4 If the shipping address is correct, there is no visibledamage, and the number of containers is
12、 correct, the receivingorganization shall accept the shipment.5.4.1 If the address is obviously incorrect, refuse acceptanceof the shipment.5.5 Locate the incoming documentation. In most cases,incoming documentation will accompany the shipment (that is,packing slip, shipping document, and invoice).
13、If no documen-tation is present, the receiving entity shall either contact theshipping entity requesting documentation or generate a docu-ment listing the following information:5.5.1 Name of shipping entity,1This practice is under the jurisdiction of ASTM Committee E53 on AssetManagement and is the
14、direct responsibility of Subcommittee E53.01 on ProcessManagement.Current edition approved Aug. 1, 2013. Published August 2013. Originallyapproved in 2008. Last previous edition approved in 2008 as E260508. DOI:10.1520/E2605-13.2For referenced ASTM standards, visit the ASTM website, www.astm.org, or
15、contact ASTM Customer Service at serviceastm.org. For Annual Book of ASTMStandards volume information, refer to the standards Document Summary page onthe ASTM website.Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States15.5.2 Date shipment
16、 arrived,5.5.3 Authority for the shipment (for example, purchaseorder number or shipping request number),5.5.4 Description of asset,5.5.5 Manufacturer (if applicable),5.5.6 Model number or part number, or both (if applicable),5.5.7 Serial number (if applicable),5.5.8 Unit of measure, and5.5.9 Quanti
17、ty.5.6 Verify the asset received against the incoming documen-tation. Verify what was shipped from the vendor was properlydocumented and what was documented was received. Thefollowing aspects shall be verified:5.6.1 Description,5.6.2 Model number or part number, or both (if applicable),5.6.3 Manufac
18、turer (if applicable),5.6.4 Serial number (if applicable),5.6.5 Unit of measure,5.6.6 Quantity, and5.6.7 Condition.5.7 Note any damage or discrepancies, or both, on theincoming documentation.5.8 Ensure what was shipped was ordered and what wasordered was received. Reconcile the incoming documentatio
19、nagainst the authorizing document. This information shall beaccessible to receiving personnel at the point of receipt.5.8.1 Damage or discrepancies, or both, shall be reportedimmediately to the appropriate organization within your orga-nization for resolution.5.9 The receiving of sensitive or hazard
20、ous materials, orboth, may require special handling and safety precautions.5.10 Ensure the asset is inspected in accordance with thequality requirements of the contract or customer, if appropriate.5.11 Receiving assets against a purchase order could in-volve other functions within your organization.
21、 The receipt oftangible assets will differ depending on your organizationalstructure for acquiring and issuance of payment for assetsreceived.5.12 An organization should establish a standard processingtime for assets being received and delivered. Needs, type ofasset and its characteristics, requirem
22、ents, and capabilitiesshould be considered before setting this time frame. This timeframe may vary based upon the type of asset and its charac-teristics.6. Reports6.1 A receiving report, either paper or electronic, shall begenerated. The following information, at a minimum, shall beincluded on this
23、report:6.1.1 Name of the shipping organization;6.1.2 Authorizing document (for example, contract/purchase order number or shipping request/transfer documentnumber);6.1.3 Project the tangible asset is supporting (if known);6.1.4 Date received;6.1.5 Location, organization, or individual to which asset
24、 isto be delivered; and6.1.6 Itemized listing of items received:6.1.6.1 Description,6.1.6.2 Model number or part number, or both (ifapplicable),6.1.6.3 Manufacturer (if applicable),6.1.6.4 Serial number (if applicable),6.1.6.5 Cost (if available),6.1.6.6 Unit of measure,6.1.6.7 Quantity, and6.1.6.8
25、Asset tag identifier, if applied.6.2 Upon release or issuance of received assets, a signatureor electronic verification shall be obtained from the individualwho is accepting custody of the tangible asset.6.3 Reports shall be based on the organizational outcomesrequired for the receipt of assets.6.4
26、Reports of receipt shall be distributed within yourorganization as required to ensure business needs are met.6.5 Receiving reports, including any incoming or transpor-tation documents (if supplied), shall be maintained in eitherpaper or electronic form, in a manner by which they can beeasily identif
27、ied and retrieved.7. Keywords7.1 assets; equipment; incoming inspections; inspections;receipts; receiving; receiving reports; tangible propertyASTM International takes no position respecting the validity of any patent rights asserted in connection with any item mentionedin this standard. Users of th
28、is standard are expressly advised that determination of the validity of any such patent rights, and the riskof infringement of such rights, are entirely their own responsibility.This standard is subject to revision at any time by the responsible technical committee and must be reviewed every five ye
29、ars andif not revised, either reapproved or withdrawn. Your comments are invited either for revision of this standard or for additional standardsand should be addressed to ASTM International Headquarters. Your comments will receive careful consideration at a meeting of theresponsible technical commi
30、ttee, which you may attend. If you feel that your comments have not received a fair hearing you shouldmake your views known to the ASTM Committee on Standards, at the address shown below.This standard is copyrighted by ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 194
31、28-2959,United States. Individual reprints (single or multiple copies) of this standard may be obtained by contacting ASTM at the aboveaddress or at 610-832-9585 (phone), 610-832-9555 (fax), or serviceastm.org (e-mail); or through the ASTM website(www.astm.org). Permission rights to photocopy the standard may also be secured from the ASTM website (www.astm.org/COPYRIGHT/).E2605 132
