1、Designation: E 2605 08Standard Practice forReceiving Property1This standard is issued under the fixed designation E 2605; the number immediately following the designation indicates the year oforiginal adoption or, in the case of revision, the year of last revision. A number in parentheses indicates
2、the year of last reapproval. Asuperscript epsilon (e) indicates an editorial change since the last revision or reapproval.1. Scope1.1 This practice covers the process for verifying, recording,and reporting receipt of tangible personal property (that is,equipment, supplies, and material).1.2 Entities
3、 use a variety of means to document the receiptof property. This practice details the fundamental concepts ofthe receiving process.1.3 This standard does not purport to address all of thesafety concerns, if any, associated with its use. It is theresponsibility of the user of this standard to establi
4、sh appro-priate safety and health practices and determine the applica-bility of regulatory limitations prior to use.2. Referenced Documents2.1 ASTM Standards:2E 2135 Terminology for Property and Asset Management3. Terminology3.1 DefinitionsFor definitions relating to property andasset management, re
5、fer to Terminology E 2135.3.2 Definitions of Terms Specific to This Standard:3.2.1 incoming documentation, ndocumentation accom-panying an inbound shipment that itemizes a shipment.3.2.1.1 DiscussionThis could take form as a packing slip,a shipping document, or an invoice and could be either paperor
6、 electronic.3.2.2 discrepancies incident to shipment, ndifferences(that is, count, condition, or description) between the itemsdocumented to have been shipped and items actually received.3.2.3 receipt, nacknowledgement of goods received.3.2.4 receiving, nprocess of accepting incoming equip-ment or m
7、aterial, or both, into an entities control and includesverifying, identifying, and recording incoming equipment ormaterial, or both.3.2.5 system, nmethod or set of procedures for achievingsomething.4. Significance and Use4.1 It is the intent of these principles in this practice toprovide guidance fo
8、r an effective and efficient system forreceiving property.4.2 These principles are applicable to any organizationalstructure or any position having the responsibility for receivingtangible property on behalf of their entity.5. Procedure for Receiving Incoming Tangible Property5.1 Ensure incoming tan
9、gible property is not visibly dam-aged and is accurately documented.5.2 Examine the shipment to confirm that it is properlyaddressed and due to the receiving activity and ensure there isno external damage or visible tampering to the shippingcontainer(s).5.2.1 In the event that damage is detected in
10、the packingmaterial or there is reasonable certainty the property is physi-cally damaged, or both, notify the appropriate organization,document the damage, and acquire the carriers acknowledge-ment concerning the damage before allowing the carrier todepart (depending on the carrier, this may be thro
11、ugh writtendocumentation or electronic means). If appropriate, considerrefusing the shipment. Note that in some cases the carriercannot, or is under no obligation to, return a shipment.5.2.2 Before refusing incoming tangible property, consider-ations shall be made as to the importance and consequenc
12、es ofthe property being refused. Refusal should be reported imme-diately to the appropriate organization.5.3 Ensure the quantity of containers (that is, cartons,pallets, or boxes) agree with the quantity on the incomingtransportation documentation (if supplied).5.3.1 In the event that a shortage or
13、overage is detected,notify the appropriate organization, document the discrepan-cies, and acquire the carriers acknowledgement concerningthe anomalies before allowing the carrier to depart (by meansof written documentation or electronic means).5.3.2 Quantity discrepancies shall be reported immediate
14、lyto the appropriate organization for resolution.1This practice is under the jurisdiction of ASTM Committee E53 on PropertyManagement Systems and is the direct responsibility of Subcommittee E53.01 onProcess Management.Current edition approved Feb. 15, 2008. Published March 2008.2For referenced ASTM
15、 standards, visit the ASTM website, www.astm.org, orcontact ASTM Customer Service at serviceastm.org. For Annual Book of ASTMStandards volume information, refer to the standards Document Summary page onthe ASTM website.1Copyright ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohoc
16、ken, PA 19428-2959, United States.5.4 If the shipping address is correct, there is no visibledamage, and the number of containers is correct, the receivingorganization shall accept the shipment.5.4.1 If the address is obviously incorrect, refuse acceptanceof the shipment.5.5 Locate the incoming docu
17、mentation. In most cases,incoming documentation will accompany the shipment (that is,packing slip, shipping document, and invoice). If no documen-tation is present, the receiving entity shall either contact theshipping entity requesting documentation or generate a docu-ment listing the following inf
18、ormation:5.5.1 Name of shipping entity,5.5.2 Date shipment arrived,5.5.3 Authority for the shipment (for example, purchaseorder number or shipping request number),5.5.4 Description of tangible property,5.5.5 Manufacturer (if applicable),5.5.6 Model number or part number, or both (if applicable),5.5.
19、7 Serial number (if applicable),5.5.8 Unit of measure, and5.5.9 Quantity.5.6 Verify the tangible property received against the incom-ing documentation. Verify what was shipped from the vendorwas properly documented and what was documented wasreceived. The following aspects shall be verified:5.6.1 De
20、scription,5.6.2 Model number or part number, or both (if applicable),5.6.3 Manufacturer (if applicable),5.6.4 Serial number (if applicable),5.6.5 Unit of measure,5.6.6 Quantity, and5.6.7 Condition.5.7 Note any damage or discrepancies, or both, on theincoming documentation.5.8 Ensure what was shipped
21、 was ordered and what wasordered was received. Reconcile the incoming documentationagainst the authorizing document. This information shall beaccessible to receiving personnel at the point of receipt.5.8.1 Damage or discrepancies, or both, shall be reportedimmediately to the appropriate organization
22、 within your orga-nization for resolution.5.9 The receiving of sensitive or hazardous materials, orboth, may require special handling and safety precautions.5.10 Ensure the tangible property is inspected in accordancewith the quality requirements of the contract or customer, ifappropriate.5.11 Recei
23、ving tangible property against a purchase ordercould involve other functions within your organization. Thereceipt of tangible property will differ depending on yourorganizational structure for acquiring and issuance of paymentfor property received.5.12 An organization should establish a standard pro
24、cessingtime for tangible property being received and delivered. Needs,type of property and its characteristics, requirements, andcapabilities should be considered before setting this timeframe. This time frame may vary based upon the type ofproperty and its characteristics.6. Reports6.1 A receiving
25、report, either paper or electronic, shall begenerated. The following information, at a minimum, shall beincluded on this report:6.1.1 Name of the shipping organization;6.1.2 Authorizing document (for example, contract/purchase order number or shipping request/transfer documentnumber);6.1.3 Project t
26、he tangible asset is supporting (if known);6.1.4 Date received;6.1.5 Location, organization, or individual to which tangibleproperty is to be delivered; and6.1.6 Itemized listing of items received:6.1.6.1 Description,6.1.6.2 Model number or part number, or both (if appli-cable),6.1.6.3 Manufacturer
27、(if applicable),6.1.6.4 Serial number (if applicable),6.1.6.5 Cost (if available),6.1.6.6 Unit of measure,6.1.6.7 Quantity, and6.1.6.8 Asset tag identifier, if applied.6.2 Upon release or issuance of received tangible property,a signature shall be obtained from the individual who isaccepting custody
28、 of the tangible property.6.3 Reports shall be based on the organizational outcomesrequired for the receipt of tangible property.6.4 Reports of receipt shall be distributed within yourorganization as required to ensure business needs are met.6.5 Receiving reports, including any incoming or transpor-
29、tation documents (if supplied), shall be maintained in eitherpaper or electronic form, in a manner by which they can beeasily identified and retrieved.7. Keywords7.1 equipment; incoming inspection; inspection; receipt;receiving; receiving report; tangible propertyE2605082ASTM International takes no
30、position respecting the validity of any patent rights asserted in connection with any item mentionedin this standard. Users of this standard are expressly advised that determination of the validity of any such patent rights, and the riskof infringement of such rights, are entirely their own responsi
31、bility.This standard is subject to revision at any time by the responsible technical committee and must be reviewed every five years andif not revised, either reapproved or withdrawn. Your comments are invited either for revision of this standard or for additional standardsand should be addressed to
32、 ASTM International Headquarters. Your comments will receive careful consideration at a meeting of theresponsible technical committee, which you may attend. If you feel that your comments have not received a fair hearing you shouldmake your views known to the ASTM Committee on Standards, at the addr
33、ess shown below.This standard is copyrighted by ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959,United States. Individual reprints (single or multiple copies) of this standard may be obtained by contacting ASTM at the aboveaddress or at 610-832-9585 (phone), 610-832-9555 (fax), or serviceastm.org (e-mail); or through the ASTM website(www.astm.org).E2605083
